Marketing Events Coordinator

Are you an event strategist who sees the big picture and masters the finest details? Do you combine a sharp marketing eye for pre-event promotion strategy with flawless operational execution?

We are seeking an energetic and detail-obsessed Event Coordinator with 4 to 7 years of hands‑on experience to join our team. In this role, you won’t just keep timelines running smoothly—you’ll help shape the buzz before doors open, align multi‑channel promotion strategies with key cross‑functional teams, and ensure global event execution is seamless, on‑brand, and unforgettable.

1. End‑to‑End Event Logistics & Retro planning

Manage Logistics:
Drive retro planning, master timelines, venue research, product/swag ordering, and complete attendance/RSVP management for events and trade shows.

Vendor Relations:
Act as the primary point of contact for external partners - production agencies, venues, florists, photographers, A/V technical crews, and entertainment vendors.

2. Pre‑Event Marketing & Cross‑Functional Alignment

Promotional Vision:
Bring a strategic marketing lens to pre-event campaigns, working directly with Creative, Digital, Marketing, and Education teams to build excitement and boost attendance.

Creative Briefs:
Draft clear, impactful briefs for event invitations, digital collateral, and physical production assets.

Global Cascading:
Communicate schedules and updates seamlessly across internal stakeholders and international markets.

3. Budgeting, Tracking & Global Consistency

Financial Ownership:
Track event spend, negotiate vendor contracts, open purchase orders, process chargebacks, and maintain budget integrity.

Global Standards:
Build tracking processes for international events to spot coverage gaps and craft global guidelines that enforce brand and trade show consistency across all markets.

Experienced: 4-7 years in event planning, execution, and logistics (trade show experience is a huge plus!).

Marketing‑Minded:
You understand how pre‑event promotion drives attendance and engagement—you don’t just plan events; you market them.

Unmatched Communicator:
Possess exceptional interpersonal skills to negotiate with vendors, brief creative teams, and guide global partners.

Process & Timeline Master:
Highly organized, proactive, and thrives when managing multiple complex timelines simultaneously.

Detail‑Obsessed & Adaptable:
Keeps all balls in the air without dropping a beat.