HR Coordinator II

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.

Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day.

The Human Resources Assistant II independently provides administrative and operational support to applicants, employees, and Human Resources staff on routine and semi-routine assignments. This position applies established policies and procedures to maintain records and databases, respond to inquiries, support applicants, coordinate documents and recurring workflows, and assist with employee events, recognition, and training activities. The position identifies and resolves common issues and escalates exceptions appropriately.

To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Performs routine and semi-routine data entry independently and verifies information for accuracy.
• Uses Canva, Microsoft Word, Excel, PowerPoint, and Outlook accurately and independently to complete administrative assignments.
• Maintains personnel files by uploading information to the HRIS (ADP) in accordance with established procedures and confidentiality requirements.
• Manages routine employee and applicant inquiries, applies available policies and procedures, resolves common questions, and escalates exceptions appropriately.
• Answers incoming telephone calls, provides routine information, and routes more complex matters to the appropriate parties.
• Maintains a clean, secure, and welcoming reception area and coordinates the arrival and direction of visitors and employees.
• Independently supports applicants with the online employment application process and resolves common process questions.
• Maintains and distributes current employee information, policy and procedure manuals, and other communications according to established schedules and needs.
• Processes employment verification requests within established procedures and escalates exceptions.
• Coordinates the routine distribution of employee paychecks.
• Assists with planning and executing company events and coordinates assigned schedules, documents, and follow-up activities.
• Supports employee recognition programs and independently completes recurring administrative activities.
• Maintains inventory and tracks the use of Greenbrier logo employee gift items, identifying and resolving common discrepancies.
• Assists with employee training activities and coordinates related routine documents, schedules, or communications.

The following generally describes requirements to successfully perform the assigned duties.

• High school diploma or equivalency test/GED.
• Ability to communicate fluently in both English and Spanish, verbally and in writing.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple routine and semi-routine assignments concurrently with accuracy.
• Abilit…