Administrative Coordinator

Administrative Coordinator I

WELCOME TO CLEMSON! Clemson is calling...are you ready to answer the call?

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

Provides administrative support, including budgetary, procurement, and administrative functions. Exemplifies the Clemson University Police Department mission, vision and values and acts in accordance with policies and procedures. Other duties as assigned.

• 50% - Essential - Financial Processing and Reporting: Processes and submits invoices into Tiger Hub for payment with accurate account coding. Manages PCard transactions by scanning, entering, and completing end‑of‑month Concur report. Supports department PCard holders in preparing their Concur entries. Deposits checks for CUPD and CUFD through Touchnet and Wells Fargo in compliance with deposit policies. Electronically maintains detailed and accurate purchasing and budget documents in Box.
• 20% - Essential - Procurement and Supply Management: Serves as central point‑of‑contact for departmental purchases. Coordinates departmental purchasing processes by ensuring vendors are in Buy Ways, setting up purchase orders for vendors allowing monitoring of budget encumbrances, and following Clemson University Policies and Procedures related to purchasing and procurement. Manages departmental office supplies inventory.
• 20% - Essential - Operational and Administrative Support: Maintains vehicle maintenance records in collaboration with colleagues, ensures warranty compliance. Manages facilities work orders by submitting requests and following up as needed. Provides support and guidance to staff on Concur processes related to travel and employee reimbursements. Provides backup support to other Public Safety administrative staff as needed.
• 10% - Essential - Continuous Improvement, Communications & Other Duties: Effectively leverages the use of applicable and appropriate technologies to plan and execute work. Continuously explores opportunities for improvement, increased efficiency, and maximized effectiveness. Maintains effective communication with internal and external stakeholders to address inquiries and facilitate operational processes. Performs other duties and projects as assigned.

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• Work experience:
  
  1+ years.

• Education - 1st Associate's Degree - Business Administration, Administrative Office Technology, Accounting.
• Work experience:
  
  3+ years.

• JOB KNOWLEDGE: Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.
• SUPERVISORY RESPONSIBILITIES: No supervisory duties.
• BUDGETARY RESPONSIBILITIES: No budget responsibilities.

• 75% - Sit (stationary position) for prolonged period.
• 50% - Walk or move about.
• 60% - Communicate, converse, give direction, express oneself.
• 50% - Recognize or inspect visually.

No work conditions.

Standard

Hours:

40.

Expected Salary Range ($ 39,764.00 – $54,000.00).

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations.

Required to follow emergency facility closure directives, and not normally expected work on‑site during emergency situations.

Clemson, SC.