Administrative Coordinator II

Full Time

JR-10162

Plans, coordinates and/or performs complex administrative or business management activities of a state agency or major component of a state agency.

5% – Committees and

Collaboration:

Serves on division and/or University-wide committees and work teams to support internal and external collaborative efforts as directed by the AVP/Dean of Students and others as listed above.

40% – Executive Administrative Support:
Serves as the administrative support professional for the AVP/Dean of Students, and designated staff within the Dean of Students organizational structure, and serves to support other AVPs. Performs support and routine office functions to include the following key responsibilities: scheduling, travel logistics, preparation of itineraries and needed materials for conferences/meetings, recording of meeting minutes and tracking of follow up actions, management of office correspondence and projects (researching responses).

Maintain common office spaces and ensure effective office systems are in place including service-oriented visitor greetings, record keeping, and telephone and email protocols. Manages the procurement of office supplies and equipment and compliance with all applicable University policies and procedures. Acts as primary p-card holder, D.A.T. & HR liaison for the DoS office.

25% – Administrative Support:
Serves as administrative support for the CARE Network staff. Performs routine clerical and administrative support functions including cover and answer the phones, scheduling appointments, managing correspondence, and submitting & maintaining student files in Maxient.

20% – Communication:
Performs duties in a professional manner requiring high levels of integrity, trust and confidentiality. Manages all internal and external office communications with appropriate stakeholders in a professional and service oriented manner. Coordinates and communicates solutions to student-related issues brought to the DoS office by students, families, faculty and staff and following-up as directed. Serves as a primary administrative contact for the DoS office to internal departments as directed.

Assists in the maintenance of the DoS office web page.

10% – Facilitation and Coordination:
Schedules, plans, and attends meetings for the purpose of managing administrative tasks and critical record keeping as requested by the AVP/Dean of Students and others as listed above. Maintains up-to-date membership/roster lists as needed. Supports the Death of Student or Employee Team (DSET) in crisis and emergencies as needed. Coordinates training workshops, scheduling of meetings, documentation, correspondence, and action follow-through on items such as, but not limited to, refund checks, certificates of attendance or posthumous degrees.

Provides support to the DoS office and others listed above in various processes and projects as appropriate and directed.

AH15

Regular FTE Staff

A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.

Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.

Supervises Student workers only

Doesn't provide input but is responsible for monitoring the departmental budget and may manage fund allocation

Walk or move about: 100% Communicate, converse, give direction, express oneself: 100% Perceive, observe, clarity of vision: 100%

Standard

Hours:

37.5