Finance & Administration Manager

Clevedon Garages Ltd | Clevedon, North Somerset

Salary: £28,125 per annum, based on 25 hours per week (£45,000 FTE) + Company Car

Hours:

25 hours per week – Monday to Friday, 5 hours per day

Holiday entitlement: 22 days' annual leave plus bank holidays

Clevedon Garages is a family-run business with over 60 years of experience in the automotive industry. Based in Clevedon, North Somerset, we have built our reputation on providing excellent customer service, strong manufacturer relationships and a professional, friendly approach to our business.

We are currently looking for an qualified and capable Finance & Administration Manager to take responsibility for the day-to-day financial and administrative management of the business, while also supporting our wider HR, IT and operational requirements.

This is an important role within the business and would suit someone who enjoys working in a varied environment, is commercially aware and is comfortable taking ownership and making things happen.

Reporting to the senior management team, you will be responsible for the effective management of the company's finance and administration functions, ensuring accurate financial control, strong processes and timely reporting.

As an automotive retail business, the role will have a strong motor trade focus, although previous automotive experience is advantageous rather than essential. We are equally interested in experienced finance professionals from other sectors who can bring strong financial, commercial and administrative skills to the role.

The role will include:

• Overseeing the day-to-day finance function and maintaining accurate financial records
• Management of purchase and sales ledgers
• Bank reconciliations and cash management
• Credit control and management of outstanding debts
• Processing and reviewing supplier invoices and payments
• VAT returns and other statutory financial requirements
• Monthly management accounts and financial reporting
• Supporting year-end accounts and the company's external accountants
• Monitoring costs, margins, cash flow and overall financial performance
• Ensuring manufacturer, finance company and other automotive-related financial processes are completed accurately
• Maintaining appropriate financial controls and procedures

• Managing the administrative processes associated with new and used vehicle sales
• Ensuring vehicle purchase, sales and funding documentation is accurate and compliant
• Supporting dealership finance and manufacturer reporting requirements
• Monitoring vehicle-related financial transactions and reconciliations
• Working closely with the sales, aftersales and management teams to ensure effective administration and financial control

• Supporting the management team with day-to-day HR administration
• Maintaining employee records and HR systems
• Complete monthly payroll
• Assisting with recruitment, onboarding and employee documentation
• Monitoring holidays, absence and other employee records
• Supporting the implementation and maintenance of company policies and procedures
• Liaising with external HR advisers where appropriate

• Supporting the effective use and development of our business systems
• Liaising with external IT providers and software suppliers
• Managing user access, permissions and basic system administration
• Identifying opportunities to improve processes through new technology and automation

We are looking for someone who is organised, commercially minded and hands-on, with the confidence to take responsibility for a broad range of business functions.

You will ideally have:

• Proven experience in a finance, accounts or finance management role
• A strong understanding of financial controls…