Factory Administrative Assistant​/Purchasing Assistant

Yakult USA, the world’s leading probiotic drink manufacturer, is hiring the Administrative Assistant at their new factory in Georgia. Must have 5+ years of administrative experience. 3+ years of Purchasing experience is highly preferred.

• Location:
  
  White, GA 30184
• Direct Hire with Excellent Benefit Package:
  Medical / Dental / Vision / Life Insurance, 401K with matching, Paid Holiday & PTO
• Pay range: $21.50/hr ~ $25.50/hr
• Work Hours:
  
  1st shift: 8:00am - 5:00pm, Monday - Friday

• A high school diploma, or GED.
• 5+ years of administrative experience.
• 3+ years of purchasing experience preferred.
• ADP/Payroll experience highly preferred.
• Excellent communication, interpersonal, and writing skills. Must have effective verbal and written communication skills in English.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Have flexibility as business needs change.
• Able to lift up to 50 pounds
• Must have a valid Driver's License
• Maintain excellent organization and have high attention to detail.
• Maintain discretion and handle confidential information with sensitivity.
• Able to maintain a reliable, pleasant and professional demeanor.

The Administrative Assistant will support the factory office in general operations, performing administrative/clerical duties, and keeping inventory.

• Answer phone lines and direct phone calls appropriately.
• Manage the front desk functions, greet and direct visitors, including factory tour visitors.
• Coordinate all office supply requests and maintain office supply room inventory.
• Organize and maintain storage and conference rooms. Keep updated schedules of conference room use.
• Maintain a clean and orderly employee meal/break room and replenish kitchen supplies.
• Perform clerical duties, including use of e mail, word processing, and spreadsheets.
• Prepare purchase orders for procurement of products (raw materials), services, and office supplies.
• Determine material requirements, generate and place purchase orders.
• Assist the production teams in analyzing inventory levels, reorder points, and material shortages (using Excel).
• Keep track of delivery schedules and verify receiving documents and items.
• Perform inventory control, ensuring that supplies are in stock by conducting monthly inventory.
• Coordinate daily factory tours for visitors
• Coordinate new hire training for employees
• Maintain high sanitation and workplace safety standards in compliance with SQF, HACCP, FDA requirements and OSHA regulations to ensure readiness for third-party audits and regulatory inspections.
• Data entry for the production management system.
• Perform common areas inspection for cleanliness
• Follow established Good Manufacturing Practices and Food Safety policies and procedures
• Provide feedback on continuous improvement opportunities.
• Ensure records are legible, clear, concise and accurate.
• Report to Management evidence of intentional or unintentional product contamination.
• Drive off-site for business-related purposes as needed.
• Perform any other duties assigned.