Administrative Specialist
Job in
Cleveland, Bolivar County, Mississippi, 38733, USA
Listed on 2026-10-03
Listing for:
Talentify
Full Time
position Listed on 2026-10-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, PR / Communications
Job Description & How to Apply Below
- Serve as the primary point of contact for all departmental inquiries and correspondence.
- Maintain calendars, schedule meetings, and coordinate events and workshops across all three units.
- Prepare agendas, meeting minutes, memos, and official correspondence.
- Organize and maintain digital and physical filing systems for each department.
- Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives.
- Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements.
- Track project timelines, deliverables, and reporting requirements.
- Process purchase requests, reimbursements, and budget tracking in accordance with university policies.
- Assist with grant budget monitoring, data collection, and financial reporting documentation.
- Coordinate invoicing and vendor communications related to programmatic needs.
- Manage content updates for departmental websites and social media platforms.
- Draft newsletters, promotional materials, and stakeholder communications.
- Serve as liaison between departments and internal/external partners.
- Collect and organize data for departmental reports and grant applications.
- Maintain up-to-date databases of program participants, stakeholders, and funding records.
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