Executive Assistant & Board Liaison

Position

Executive Assistant & Board Liaison at University Circle Inc.

University Circle is one of the largest employment drivers in the state of Ohio. With strong anchor institutions and an abundance of arts & cultural, non-profit, as well as private sector and small businesses, there may be an opportunity waiting for you here in University Circle.

• Reports to:
  
  President
• Manages:
  One FTE
• Salary:
  Starting at $60,000, salary negotiable, commensurate with experience
• Status:
  Full time – Exempt
• Location:
  
  University Circle Headquarters – with 20% remote option

University Circle Inc. (UCI) is a nonprofit organization that exists as the connective tissue between our district’s stakeholders, residents, and neighbors. We convene, collaborate, curate, and nurture. We believe that University Circle is a world-class neighborhood, with an obligation to create opportunities for health and vibrancy within this district and for our surrounding neighborhoods. While we are charged with managing the place itself, we are responsible for creating a sense of belonging that extends beyond our formal boundaries.

The Executive Assistant & Board Liaison will provide comprehensive executive support to the President, ensuring smooth execution of both the day‑to‑day and the long‑term administrative, operational and strategic functions. They will understand the goals of the president and the initiatives of the organization, including each department, and look for ways to smooth the runway for all.

• Administrative Support
• Board & Governance Support
• Communication Management
• Trustee, Donor & Partner Liaison
• Event & Meeting Management
• Special Project Coordination
• Relationship Nurturing & Building

• Passion for the mission and vision of University Circle Inc and the place that we aim to serve.
• Professionalism that builds trust with our community partners.
• Discretion with sensitive information and relationships.
• Desire to build connections between teams and departments that elevate the entire organization.
• Strength in verbal and written communication.
• Highly organized and able to manage complexity of meetings, schedules and projects.

• Manage complex calendars, appointments, and travel arrangements for the President.
• Handle all communications for the President and ensure that day‑to‑day functions run smoothly.
• Prepare briefing materials, reports, presentations, and correspondence for meetings.
• Track and process expenses and manage budget‑related documentation.
• Coordinate and execute a variety of events from planning through to follow up, including speakers, venues, menus, AV requirements, travel, lodging, attendees, etc.
• Manage meeting agendas, communications, attendance and minutes.
• Communicate with donors and trustees and track their engagement.
• Write, send, and track internal and external communications.
• Foster positive relationships with institutional colleagues, donors, and other partners.
• Plan staff engagement meetings, events, volunteer opportunities, and team building experiences.
• Develop and implement strategies to connect departments within UCI to ensure collaboration.
• Attend senior staff meetings, track actions and follow up on deliverables.
• Work closely with all departments and understand their projects and goals.
• Work closely with the philanthropy team to assist with projects, mailings, and donor events.
• Represent University Circle Inc at various external meetings when requested.
• Work collaboratively with the President and the Senior Team to execute the organization’s vision and regularly revisit strategies and objectives for the entire organization.
• Provide support for Board governance functions by maintaining bylaws, policies, committee charters, and other governance documents.
• Assist in managing databases that support the work of University Circle Inc.
• Create and distribute relevant content through networks to communicate organizational initiatives.
• Stay informed about community trends, issues, and opportunities to inform strategic planning.
• Stay current on industry best‑practices to ensure the professionalism of the organization.
• Oversee various components of the…