Department Assistant

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Working under general direction, the Department Assistant 2 will provide administrative support for the Career Development Office’s mission of helping law students launch their legal careers. All work performed by the department assistant 2 contributes to the department’s goal of maximizing job placement for law students and new law graduates. The department assistant 2 serves as the department receptionist and provides clerical and administrative support to all department staff members, including the Associate Dean, Directors, and Associate Director.

The department assistant 2 functions as the first personal and telephone contact for every visitor and caller to the office, receives a wide variety of clerical and data entry assignments that must be prioritized and timely completed, provides administrative support for the department’s numerous programs and presentations, and plays a key role in helping department operations run smoothly. This role reports directly to the Associate Director of Career Development Programs and External Relations.

Assignments may be long‑term and require the individual to rely on own resources in task accomplishment.

• Maintain a variety of custom databases for department records and statistical reports. Maintain and update spreadsheets to keep track of student attendance at department events, submission of documents, summer fellowship funding, employment and career outcomes, and other information needed by the department. Regularly gather contact information updates from employers and maintain employer database records. (15%)
• Oversee general procedures and operations of the office. Facilitate planning, coordination, and implementation of educational programs and workshops. Handle presentation and workshop logistics, including invitations to potential presenters, room reservations, food orders, technology and audio‑visual requests, event setup, parking validations, assembly of gift bags for presenters, and other tasks needed to schedule presentations and make them run smoothly. (15%)
• Initiate and follow‑up on routine correspondence. Coordinate and handle the logistics of job recruitment programs, including on‑campus interview programs, mock interview programs, career fairs, employer outreach campaigns, and other recruitment programs. Schedule and reserve on‑ and off‑campus venues, order food and supplies, communicate with participants and vendors via telephone and email, maintain electronic databases and spreadsheets, enter data into recruiting software, update employer records, create employer materials, handle event setup, answer employers and students questions, provide support for employers during campus visits, and handle other tasks to make the events successful for both employers and students.
  
  Electronically compile student and alumni resumes for employers who register for the resume collection program; send resumes to employers on a timely basis; communicate with employers via telephone and email. (15%)
• Promptly respond to employer communications regarding their hiring needs. Regularly correspond by email with legal employers, including attorneys, law firms, courts, company legal departments, government agencies, nonprofit organizations, and others. Quickly process and electronically post job listings received by the department, including independently identifying and extracting relevant information from job listing materials received, verifying information with employers by telephone and email, and performing data entry.
  
  Update postings when requested by employers. Receive and review extensive lists of job postings to extract and post relevant openings.…