Administrative Assistant

Cleveland State University
Engaged Learning

In 2023, the State of Ohio established and funded the Center for Civics, Culture, and Society at Cleveland State University, with a statutory mission to “conduct teaching and research in the historical ideas, traditions, and texts that have shaped the American constitutional order and society.”
ORC § 3335.39
. The Center for Civics, Culture and Society at Cleveland State University is a multidisciplinary university center that will conduct teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American political order; and the foundations of responsible leadership and informed citizenship.

The Center is seeking an Administrative Assistant to work closely with the leadership team and faculty to build the Center into the flourishing academic community described in ORC § 3335.39
. The administrative assistant will support the Center’s mission by overseeing internal office coordination and administrative support, managing scheduling and event coordination, processing invoices and financial reports, and assisting with project and program support.

Responsibilities include:

• Overseeing internal office coordination and administrative support
• Managing scheduling and event coordination for staff and leadership
• Processing invoices, purchase orders, reimbursement, and expense reports
• Assisting with budget monitoring and financial tracking
• Supporting new employee onboarding
• Performing other functionally related duties as assigned

Minimum Qualifications:

• High school diploma, GED, or state recognized equivalent
• Three (3) years of customer service work experience in an office environment
• Experience with budgeting and financial tracking
• Commitment to the Center’s statutory mission
• In-person attendance is required, unless arrangements are agreed upon with the Director

Preferred Qualifications:

• Ability to handle confidential information appropriately and with discretion
• Associate degree preferably in business administration or related field
• Experience working in higher education
• Experience with a purchasing tracking system

Knowledge, Skills, and Abilities (KSAs):

• Effective written and verbal communication skills, organizational skills, and decision-making abilities
• Excellent interpersonal skills and a “Customer Focus” attitude and delivery
• Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans
• Ability to meet deadlines and tackle emergencies and difficult situations
• Ability to multi-task in fast-paced environment
• Ability to maintain budget and billing records
• Skilled at designing or setting up manual and electronic files
• Skilled at operating standard office equipment
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and Power Point

Cleveland State University is an equal opportunity employer and is committed to diversity and inclusion. Applications will be exclusively accepted online.