Exhibitions Assistant

Exhibitions Assistant – Cleveland Museum of Art

The Cleveland Museum of Arts Exhibition department is looking for a part time temporary Exhibitions Assistant to provide routine administrative and project support.

The Exhibitions Assistant is responsible for planning and organizing benchmark meetings, tracking all deliverable deadlines for exhibition & rotation texts, as well as maintenance of exhibition credit lines.

• Answers department phones, screens and routes or responds to callers. Schedules appointments and maintains department meetings and calendar of supervisor.
• Sorts and routes incoming mail. Attaches files or appropriate documentation as needed for review. Answers routine mail. Greets and escorts visitors. Arranges accommodations and transportation as necessary for visiting artists, consultants, or museum colleagues from other institutions.
• Sets-up and maintains all department files and digital records. Serves on intranet committee and serves as intranet gatekeeper for the department.
• Composes routine correspondence. Manages annual report material, publication fact sheets, and exhibition narratives, ensuring information is accurate and current.
• Reviews and processes all invoices and tracks all expenses related to special exhibitions and curatorial publications; maintains shared cost budgets for co-organized exhibitions, and compiles materials for final reconciliation of exhibition projects.
• Maintains graphic and narrative exhibition schedule; conveys changes to affected parties as appropriate.
• Supports exhibition coordinators and editors with the creation of checklists for various projects.
• Monitors the departmental purchase cards and ensure appropriate coding within billing cycle.
• Tracks and oversees publication distribution to Library of Congress, guest authors, permissions grantors, Ingalls Library, and within the museum.
• Coordinates departmental volunteers and interns.
• Arranges travel schedule and reservations for guest contractors, exhibition office staff, and assists with expense reports. Schedules and prepares for all exhibition planning meetings.
• Prepares, collects, organizes, and disseminates materials and information related to exhibitions and projects.
• Provides editorial assistance in compiling special exhibition documents and publication outlines. Includes collation of materials, formatting, and coordinating photographic reproduction rights with appropriate staff.
• Arranges for meetings and conferences. When requested, represents exhibition office at meetings and takes notes.

Associate of the Arts degree; one to two years of related experience; or equivalent combination of education and experience. Employee must have excellent organizational, interpersonal, and communication skills, as well as the ability to work well under pressure to meet deadlines and manage multiple projects concurrently. Ability to work well with a wide variety of people in different job positions essential.

Computer skills, including mastery of Microsoft Office Suite including Word, Excel, Power Point and Outlook.

Part-time temporary; 28 hours per week. Hourly wage: $18.00.