DHS Senior Executive Assistant​/Administrative Assistant II; DHS

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Infini Source Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private‑industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers confidence that we continuously measure and improve the support we provide and are committed to the highest level of customer satisfaction.

The Individual will provide administrative and program support services to the Department of Homeland Security (DHS) Federal agency divisions and offices. This includes high‑level executive support, calendar management, meeting coordination, travel logistics, document preparation, and policy assistance.

• Provide Executive/Assistant I support to high level executives, directors, or managers.
• Manage high‑level calendar appointments, schedule meetings, coordinate interviews and conferences, evaluate requests for information, and respond within established deadlines for high‑level officials.
• Organize and prioritize action items and serve as liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Coordinate logistics, materials, and generate minutes for meetings.
• Draft, edit, and format correspondence, memoranda, briefing materials, reports, spreadsheets, and other documentation.
• Maintain filing systems and ensure adherence to agency guidance for record retention, protection, retrieval, transfer, and disposal.
• Assist in developing office policies and procedures, and in planning and implementing office systems, layouts, and equipment distribution; take lead on special projects, research studies, budget analysis, and other specialized functions.
• Coordinate travel logistics, including transportation and overnight accommodations for domestic and international locations, and resolve issues arising from last‑minute changes.

• Minimum of a Bachelor’s degree.
• 3–8 years of experience performing high‑level administrative duties; federal government experience desired.
• Knowledge and experience with systems and procedures such as records management, SharePoint or similar, HRIS, correspondence systems, travel systems, and payroll systems.
• Ability to communicate in English, both orally and in writing.
• Proficiency in Microsoft Office Suite and other relevant IT resources.

Infini Source Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short‑ and long‑term disability insurance, and a 401(k) retirement plan. We are an Equal Opportunity/Affirmative Action Employer and are committed to a diverse workforce.

Full‑time, Contract

Mid‑Senior Level