Executive Administrative Assistant and Operations Coordinator Welsh Academy

Executive Administrative Assistant and Operations Coordinator for The Welsh Academy

The Welsh Academy Mission:
Inspired by the Catholic faith in the Jesuit tradition, The Welsh Academy serves the unique needs of early adolescent boys of modest economic means in their journey of becoming men for others. Rooted in the Gospel of Jesus Christ, The Welsh Academy shares the mission and life of Saint Ignatius High School, forming boys to grow in faith, leadership, academic excellence, and the desire for lifelong learning.

About The Welsh Academy:
As part of Saint Ignatius High School, and partnering with local families and the local community, The Welsh Academy offers boys entering the sixth grade from the City of Cleveland and inner-ring suburbs an opportunity for an educational experience rooted in Jesuit ideals and Catholic theology. The academy serves young adolescents in grades six through eight. Prospective students and their families of modest economic means who know that a high‑quality education can change the trajectory of a life.

Families choose The Welsh Academy because it offers opportunities to more fully prepare their sons for high school. The Welsh Academy school day is longer, which allows for more time for relationship building, preparation for the academic rigors of high school, and a learning environment that meets the needs of boys and how they learn best. Families who enroll their boys must be of moderate economic means.

Boys who attend the academy must demonstrate academic promise and a personal commitment to their education. Enrollment in The Welsh Academy allows them to develop their talents in a diverse, safe, empowering, and academically rigorous school community.

About the Position:
The Welsh Academy is seeking an exceptional individual to join our team as Administrative Operations Coordinator. This role is a unique blend of Executive Assistant to the Principal, Administrative Assistant to a dedicated team of educators, and Operations Coordinator for a growing, mission‑driven middle school. The individual must have a positive mindset, be organized, resilient, caring, and detail‑oriented. They must enjoy working with people of all ages and backgrounds and have high proficiency in Spanish.

We’re looking for someone who is deeply mission‑aligned and excited to be at the heart of a dynamic school community.

The Administrative Operations Coordinator is a central member of The Welsh Academy team and will report directly to the Principal. This is a full‑time, year‑round position (7:00 AM – 5:00 PM). Some evening and weekend hours will be expected based on the school calendar and events.

• A core belief in the mission and guiding principles of The Welsh Academy and the works of St. Ignatius of Loyola.
• Experience in developing and supporting a school culture in which faith‑formation is primary.
• Experience working successfully with students, families, and colleagues of diverse backgrounds.
• A high level of self‑motivation, enthusiasm, and self‑awareness.
• A high level of organization and attention to detail.
• An understanding of community resources and experience cultivating community and family relationships.

• Communicate the Guiding Principles of the Welsh Academy through interactions with prospective families, Welsh and Saint Ignatius Community Members, and the Greater Cleveland community.
• Draft and edit Parent Square communications, articles, reports, and presentations, and transcribe meeting notes.
• Support the Principal in scheduling, day‑to‑day and long‑term management of meetings and projects.

• Serve as the primary point of contact with student transportation companies.
• Act as a member of the Welsh Academy School Safety and Security Team.
• Generate and mail report cards, progress reports, and transcripts in collaboration with the Technology Team.
• Maintain and update student records including biographic, schedule, test score, grade and transcript information.
• Maintain assigned projects for the purpose of…