Case Management Clerk

Benefits of Employment

Insurance:
Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off:
Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement:
Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

A Case Management Clerk is responsible for completing a wide range of administrative duties as required by the Ohio Revised Code and as assigned by their assigned Jurist or the Director of the Clerk of Court. These administrative duties can include, but are not limited to: assisting the jurist in the orderly flow and completion of cases and hearings in accordance with the jurist s daily docket and overall case load;

ensuring all necessary court proceedings are recorded through the court s audio-visual system; swearing in witnesses; processing and maintaining exhibits offered in the courtroom; scheduling hearings and issuing notices to all parties and counsel; and transcribing notes as needed and drafting proposed journal entries for the jurist to review at the conclusion of each hearing. The position requires interaction with Judges, Lawyers, Litigants, and other members of the public.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

• Provides secretarial and clerical assistance to Magistrate in order to communicate accurate information and to facilitate timely movement of people and paperwork through a daily docket.
• Types accurate and timely journal entries, findings of fact, orders, decisions, correspondence and other documents.
• Serves as a receptionist for the Magistrate, answers phone calls, takes messages, responds to inquiries about court docket and procedures, checks in parties and witnesses, and assists the Magistrate in bringing parties and witnesses and case files into the courtroom and schedules appointments.
• Prepares and distributes notice of hearing forms and/or waiver of service forms and witness vouchers.
• Secures Court records, files and other necessary documents for Court hearings and enters location(s) of such documents into appropriate tracking system(s).
• Maintains statistical reports and an accurate filing system of all Court documents and correspondence.
• Enters hearing results, dispositions and other data into the case management systems.
• Performs other duties as required.

Has no direct supervisory responsibility for staff members.

Standard office equipment and office technology such as copy machines, personal computers and telephones.

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Potential exposure to hazardous situations that may occur in the court environment. Must be able to tolerate exposure to evidence and testimony that may be disturbing; clients who may potentially be verbally or physically uncooperative; allergens, such as perfumes and dust. Must be able to work in a fast paced and high volume environment.

While performing the duties of this job, the employee is required to sit, walk, speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds. This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must complete and pass pre-employment skills tests with scores of at least 40 WPM on the Keyboarding test and 16/25 on the Spelling test. Skills and knowledge testing will be administered prior to interviews for this position. Position requires the ability to organize work, communicate effectively, and handle challenging situations; requires knowledge of the role of the Magistrate in the juvenile justice system, Court procedures, the importance of journal entries;

ability to work with the public and with court staff; telephone communication skills are necessary. Excellent customer service skills are needed for this position.

High school education or equivalent.

AND

Three (3) years’ work experience in a clerical position.

None

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court…