Administrative Coordinator

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Warren Roofing is seeking a professional, organized, and service-oriented Administrative Coordinator / Front Office Assistant to support day-to-day office operations across our growing organization. This role serves as the first point of contact for employees, clients, vendors, and visitors and plays a critical role in maintaining a welcoming, efficient, and highly organized office environment. The ideal candidate is dependable, detail-oriented, polished, and enjoys supporting multiple teams in a fast-paced construction and operations environment.

This position is available on a part-time to full-time basis.

• This position has no direct reports.

• Answer and direct incoming phone calls professionally and efficiently.
• Greet and welcome guests, clients, vendors, and applicants.
• Manage visitor sign-in procedures and maintain a professional front office appearance.
• Coordinate conference room scheduling and meeting preparation.
• Accept and distribute deliveries, packages, mail, and courier items.
• Handle outgoing mail, Fed Ex, UPS, and certified mail processing.
• Monitor office entryways and assist with basic office security awareness.

• Make copies, scan documents, file paperwork, and organize records.
• Prepare binders, packets, presentations, and meeting materials.
• Assist leadership teams with administrative projects and data entry.
• Assist with meeting notes, as assigned.
• Assist with maintaining calendar key dates, out-of-office schedules, and similar information.
• Maintain digital and physical filing systems.
• Order and track office supplies, kitchen inventory, and office materials.
• Assist with document formatting, spreadsheets, and reporting.

• Help maintain a clean, organized, and professional office environment.
• Coordinate lunches, meetings, employee events, and hospitality needs.
• Perform other duties as assigned.

• Strong communication and interpersonal skills.
• Professional demeanor and the ability to maintain confidentiality.
• Strong organizational and multitasking abilities, with close attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Positive, team-oriented, service-minded, and proactive attitude.
• Dependable and punctual; adaptable and willing to help where needed.
• Comfortable working in a fast-paced environment.

• 2+ years of administrative, clerical, reception, or office support experience preferred.

• Construction industry experience is a plus, but not required.
• No certifications are required.

• This is an on-site position based in the Walton Hills, Ohio office. Travel is not expected beyond occasional local errands (e.g., mail, supply, or meal pickups) as needed.

This position works on site in a professional office. Most of the day is spent seated at a desk, with some standing and walking to greet visitors, handle mail and deliveries, and set up meeting spaces. The role requires constant use of hands and fingers for computer and phone work, and the ability to talk, hear, and see clearly. You may occasionally lift and carry packages or supplies weighing up to 25 pounds, and occasionally wear personal protective equipment (PPE) when required.

The role does not require heavy lifting, climbing, crouching, or regular exposure to loud noise, extreme temperatures, or outdoor weather. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

The PPE sentence assumes PPE is only needed now and then, for example on a job site or in a shop area. If there's a specific situation where it's needed, naming it would make that sentence clearer.

Warren Roofing an Extera Building Solutions company is an Equal Opportunity Employer
. In accordance with federal laws and the Ohio Revised Code Chapter 4112, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual…