Office Assistant

Description

We are seeking a dependable Office Assistant for a long-term contract opportunity with a health organization in Warrensville Heights, Ohio, with a primary focus on preparing medical records for scanning and storage, organizing and filing documents during a transition period. The ideal candidate is detail-oriented, adaptable, and comfortable balancing clerical responsibilities, communication tasks, and document management in a fast-paced office setting.

Responsibilities:

- Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members.

- Provide administrative support to leadership and office staff through scheduling assistance, correspondence handling, and general office coordination.

- Prepare, scan, file, and organize paper and electronic records to ensure documentation is accurate, accessible, and properly stored.

- Review forms and records for completeness, verify information when needed, and maintain orderly document tracking processes.

- Support HR-related administrative tasks such as maintaining policies, processing routine paperwork, and assisting with office documentation.

- Use Microsoft Office tools and electronic record systems to create, update, and maintain reports, files, and other operational materials.

- Assist with clerical duties including data entry, document distribution, and upkeep of office systems to support smooth daily operations.

- Adapt to shifting priorities and provide additional reception or administrative coverage as business needs change.

Requirements - At least 1 year of experience in an office support, administrative, receptionist, or clerical role.

- Strong attention to detail with the ability to manage documents, records, and filing tasks accurately.

- Clear verbal and written communication skills, along with a detail-oriented and welcoming demeanor.

- Proficiency with Microsoft Office applications, including Word and Excel.

- Experience handling inbound calls, scanning documents, and maintaining both paper and electronic filing systems.

- Ability to stay organized, manage multiple assignments, and work independently when needed.

- Dependable attendance, punctuality, and flexibility in responding to changing office priorities. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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