Executive Secretary - Treasurer’s Office Job Cleveland area,Ohio USA,Administrative/Clerical

Executive Secretary – Treasurer's Office

Job Goal:
To assure the smooth and efficient operation of the Treasurer's Office so the office's maximum positive impact on the business of the school district and the education of children can be realized. It is noted that the CEO/Superintendent is the overall executive administrator for the school district.

Minimum Qualifications:

1. Minimum of a high school diploma or its equivalent.

Minimum Bachelor of Arts or Bachelor of Science Degree.

Minimum of five years of successful experience in secretarial/clerical field.

Experience or educational background in business and office education, particularly in bookkeeping, accounting, office procedures and record keeping,

Proficiency in technology programs such as Word, Excel and Powerpoint.

Working knowledge of common office equipment and machines.

Ability to use excellent business English, grammar, spelling and punctuation.

Ability to type a minimum of 50 words per minute with accuracy.

Ability to take dictation at a minimum of 50 words per minute and to transcribe accurately or to produce transcriptions by another medium.

General Description/Specific Performance Indicators:

Possess and demonstrate journey-level knowledge, skills and abilities in the performance of secretarial tasks.

Demonstrate a proficient knowledge of business office procedures and practices.
Demonstrate ability to use technology programs to fulfill job requirements.
Demonstrate ability to use office equipment and machines.
Demonstrate proficient knowledge of excellent business English, grammar, spelling and punctuation.
Demonstrate proficient math skills.
Demonstrate keyboard/typing and fulfillment of transcriptions at approved rates for the position.
Demonstrate orderly record retention maintenance.

Plan and prepare for assignments to ensure effective and efficient completion.

Fulfill responsibilities without direct supervision.
Initiate the identification of tasks required for the efficient operation of the office.
Confer with Treasurer to receive and complete special assignments.
Prioritize and schedule regular and special assignments to ensure efficient operation and timely completion.
Participate in planning to ensure office and phone coverage throughout the working day. (The phone must be answered at all times.)
Keep all work current.

Apply clerical knowledge, skills and abilities to complete assigned tasks.

Compile and type a variety of material such as letters, receipts and checks.
Enter and retrieve data from computer or terminal according to prescribed procedures.
Maintain files as required by regulations.
Act as the Treasurer's receptionist and answer inquiries or forward to the appropriate person or place.
Operate successfully a variety of office equipment, including computer, printer and related equipment.
Coordinate conferences, scheduling time and place and notifying participants.
Prepare, update and maintain financial and documentary information in a timely manner.
Deposit money in banks as required or oversees courier deposits according to regulations.
Prepare and distribute financial statements, Board minutes and other informational documents as required, in a neat, orderly format.
Demonstrate the ability to complete all tasks with detail and to be precise in all respects and yet retain efficiency.

Serve as Treasurer's personal secretary and relieve Treasurer of routine administrative responsibilities whenever possible.

Demonstrate a good understanding of confidentiality when typing correspondence, Board minutes and other information, which must be treated confidentially.
Accurately make appointments and keep a calendar for the Treasurer.
Screen Treasurer's telephone calls and mail and respond to all mail, which can be handled at the secretarial…