Administrative Assistant Student Affairs

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10 mths regular staff full time Cleveland, OH, US

10 days ago Requisition

Salary Range: $21.00 To $24.00 Hourly

About the Position:

Saint Ignatius High School, a highly successful Jesuit college preparatory school for boys in Cleveland, Ohio, is seeking an administrative assistant to support the mission of Saint Ignatius High School by providing administrative and secretarial support to the office of student life, discipline, and attendance. This position reports directly to the AP for Student Discipline and provides direct and indirect support to students through a variety of programs and duties, including establishing and maintaining records, compiling and distribution of reports, data entry, expense management, special event planning and coordination and responding to all internal and external inquiries.

The ideal candidate will enjoy working with students and possess a welcoming, customer-service attitude along with the administrative skill set to manage multiple priorities in a busy office. This is a full-time, 10-month position working through the school year approximately August through May.

As a Catholic School in the Jesuit tradition, Saint Ignatius has been educating "Men for Others" for over 140 years. The school is known locally, as well as nationally, as a leader in educational excellence. At graduation, students will be open to growth, intellectually competent, religious, loving, and committed to peace and justice.

The position pays a competitive hourly rate with excellent benefits in an outstanding work environment.

Saint Ignatius has been named by North Coast 99 as one of the Top Workplaces in
2024, 2025 and 2026.

Primary Areas of Responsibility:

• Oversees daily student attendance and discipline processes in compliance with state laws and school rules (e.g., parent correspondence, data entry, daily/weekly/monthly reporting, JUG/detention scheduling, field trips, consultation with faculty/staff/administration, etc.)
• Oversees student parking and locker assignments
• Coordinates student transportation program in conjunction with Cleveland Metropolitan School District, RTA, and local school districts
• Creates and distributes daily announcements document for students, parents, and faculty/staff; assists with creation of morning PA announcements
• Provides support for recurring and ad hoc student life projects/initiatives (e.g., school events, school photos, student orientation days, graduation, maintenance of student files, etc.)
• Assists with oversight of student clubs and non-athletic extracurriculars (e.g., attendance, moderator contracts, field trips, etc)
• Assists in the planning, organization, and administration of in-school standardized testing and semester exams
• Assists in student course scheduling and registration activities throughout the school year
• Assists with the running of reports and queries at the direction of the AP for Student Discipline and the AP for Student Life
• Collaborates closely with the school nurse’s office regarding student health concerns, injuries, and extended absences
• Creates a welcoming, friendly, helpful environment and provides high quality service and assistance to all students, parents, teachers, staff, and visitors to the Assistant Principal’s office
• Performs other duties as assigned by school administrators or their designees

Qualifications:

• Associate Degree in Office Administration, Administrative Assistance, or Office Systems Technology preferred
• 2-3 years’ experience in student based or customer service setting
• 2-3 years’ clerical experience in an office setting,…