Facilities Coordinator

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Cleveland, OH, US

2 days ago Requisition

Cleveland, OH – Onsite Daily

Tucker Ellis LLP is seeking a highly organized, dependable, and service-oriented Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This position is responsible for maintaining a professional and well-functioning workplace and ensuring that the needs of attorneys, staff, clients, and visitors are met efficiently and professionally.

The Facilities Coordinator will work closely with office leadership, administrative departments, vendors, building management, and firm employees to coordinate facilities-related activities, address office needs, and maintain a safe, organized, and welcoming environment.

This role requires a proactive and hands-on individual with excellent organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment.

• Coordinate the day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and promptly address issues involving work spaces, common areas, conference rooms, and other office facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, special events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other employee or visitor access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular walkthroughs of the office to identify maintenance, safety, cleanliness, or operational issues.
• Maintain accurate records related to vendors, service requests, office equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology, equipment, and workspace needs.
• Support new-hire and departing employee office setups, including work spaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects as assigned.
• Maintain a high level of professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of three (3) years of experience in facilities coordination, office administration, workplace services, or a related field, preferably within a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently while also collaborating effectively with attorneys, staff, vendors, and administrative teams.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks associated with office operations, including moving or arranging supplies, furniture, and equipment as needed.

• Proactive, dependable, and hands-on approach to facilities and office operations.
• Strong attention to detail and…