Executive Assistant & Board Liaison

An established leader in the Northeast Ohio civic landscape, College Now has been changing the lives of students in our region since 1967. We do this by providing college and career access advising, financial aid counseling, and scholarship and retention services to students from middle school through adulthood. An individual filling this position can expect to have an impact on Northeast Ohio students and families.

When you work for College Now, you are part of an innovative and visionary team, committed to College Now's mission, vision, and values as we are committed to creating a collaborative workplace for team members. Offering superior benefits, ample opportunities for professional growth and development, and the chance to make an impact on the community, College Now is where careers are made and grown.

POSITION TITLE:

Executive Assistant & Board Liaison STATUS:
Full-time, Exempt STANDARD

HOURS:

40 hours/week; occasional evening hours as required

LOCATION:

Hybrid- typically 3 days in office each week, 2 days remote each week; this may change based on the business needs.

REPORTS TO:

Senior Manager, Administration and Operations ASSIGNED TO:
Office of the CEO (Administration)
SALARY: $55,000 - $65,000 based on relevant prior experience

Position Summary:

The Executive Assistant & Board Liaison provides high level administrative support to the President and CEO. This role is responsible for managing executive scheduling, coordinating Board of Directors activities, facilitating communication with internal and external stakeholders, maintaining records, and ensuring effective follow-though on key action items.

The Executive Assistant & Board Liaison serves as a trusted administrative partner to the CEO and acts as the primary liaison between the Office of the CEO and the Board of Directors. The position requires exceptional organizational skills, professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Essential Functions:

Administration and Planning Manage the CEO's calendar, scheduling priorities, meeting requests, travel arrangements, and related logistics.

Coordinate internal and external meetings, including drafting of agendas, materials, presentations, and briefing documents.

Organize and maintain files, records, contacts, and reference materials.

Process CEO expenses, purchases, reimbursements, memberships, and related expenses.

Monitor and coordinate follow-up activities, ensuring CEO commitments and deadlines are tracked and completed.

Serve as gatekeeper for CEO communications, prioritizing requests and responding appropriately on behalf of the Office of the CEO.Board and Governance Support Serve as a principal administrative liaison among the CEO, Board Chair, Board officers, Board members, committee chairs, Executive Staff members, and staff supporting Board committees.

Coordinate the annual calendar and logistics for Board and assigned committee meetings, retreats, orientations, and governance activities.

Work with Board and staff leadership to prepare agendas, presentations, reports, resolutions, and supporting materials; manage preparation, review, approval, and distribution deadlines.

Attend Board and assigned committee meetings and prepare accurate, concise minutes documenting decisions, motions, and action items.

Track Board and committee commitments and communicate next steps to the appropriate leaders and staff.

Maintain the Board portal, Board directory, committee rosters, governance calendar, approved minutes, resolutions, policies, and other official records.

Coordinate annual Board documentation, including conflict-of-interest forms and other required governance materials.

Support Board member onboarding, orientation, engagement, recognition, and access to organizational information.

Handle Board information and governance records with accuracy, discretion, and confidentiality.

Execution and Operational Support Coordinate Executive Staff meeting logistics, including scheduling, agenda preparation, material distribution, note taking, and meeting follow-up.

Document action items, decisions, and assigned responsibilities resulting from meetings.

Support the planning and coordination of organizational events, retreats, leadership meetings, and special projects led by the CEO.Assist in gathering information, compiling reports, and preparing materials needed for executive decision making.

Work collaboratively with departments across the organization to obtain…