Interior Design Studio - Administrative Assistant

ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR

Part‑Time | Approximately 20–40 Hours per Month | Primarily Remote

design evolution group is an established interior design and consulting studio serving primarily commercial, professional‑office and residential clients throughout the Greater Cincinnati and Dayton area.

We are looking for an exceptionally organized, technologically capable Administrative Assistant to work directly with the owner/principal designer and provide the clerical and administrative support that keeps a busy design studio organized and moving.

This role is administrative first.

We need someone who enjoys organizing information, producing polished documents and presentations, maintaining files, updating task lists, handling routine follow‑up and taking detailed production work off the principal designer’s desk.

As you learn our business, clients, projects and systems, there is an opportunity for the position to develop into greater project coordination responsibility.

This is a part‑time position averaging approximately 20–40 hours per month. Most work can be performed remotely, although some availability during normal business hours will be needed. Hours may vary somewhat based on project workload and deadlines.

• Provide direct administrative support to the owner/principal designer.
• Create, format, proofread and revise Word documents, Excel spreadsheets, PowerPoint presentations and PDFs.
• Take information provided by the principal designer and turn it into organized, professional, client‑ready materials.
• Maintain digital project files using established folder structures, file‑naming standards and document‑control procedures.
• File project correspondence, presentations, meeting documentation, drawings, photographs and other project records.
• Help manage routine scheduling and calendar coordination.
• Draft routine emails and correspondence from direction or notes provided by the principal designer.
• Maintain contact information, project information and other internal records.
• Handle printing, scanning, PDF assembly and preparation of presentation materials.
• Organize incoming information so it gets captured, filed and routed appropriately.
• Perform data entry and other clerical work associated with active projects and studio operations.
• Help maintain templates, forms and standard documents.
• Keep administrative details from becoming the principal designer’s administrative details.

• Build and update PowerPoint presentations using established DEG templates.
• Insert photographs, drawings, product images, specifications, notes and other information supplied by the designer.
• Format slides consistently and professionally.
• Make revisions following design meetings.
• Incorporate meeting comments and decisions into presentation documentation.
• Prepare clean presentation PDFs and meeting‑record versions as directed.
• Prepare presentations for digital delivery and occasional professional printing.
• Proofread presentations and help identify missing or inconsistent information before they are issued.

• Organize meeting notes and action items.
• Update project information following meetings.
• Gather readily available product documentation for items already identified by the designer, including images, cut sheets, dimensions and technical information.
• Request samples for identified products when needed.
• Organize samples, product literature and supporting project materials.
• Maintain project photographs and site documentation.
• Help prepare information to be issued to clients, contractors and vendors.
• Maintain accurate records of what has been issued and when.

This is not primarily a product‑sourcing…