Office Manager/Administrative Lead
Job in
Cleveland, Cuyahoga County, Ohio, 44101, USA
Listed on 2026-11-05
Listing for:
Arax Advisory Partners
Full Time
position Listed on 2026-11-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Office Manager, Administrative Management
Job Description & How to Apply Below
OFFICE MANAGER / ADMINISTRATIVE LEAD – REPORTS TO CHIEF EXECUTIVE OFFICER Administrative:
- Oversee the day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment.
- Phone/Door coverage, Greet Visitors, Receive Deliveries -½ day (shared with Admin #2)
- Serve as Liaison between office suite and building management office regarding maintenance, access, repairs and general facilities matters.
- Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise.
- Coordinate Conference Room Schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions.
- Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources.
- Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions.
- Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership.
- Manage CEO Calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments
- Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives
- Prepare and submit monthly office AMEX card expense reports in Sage
- Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department
- Coordinate marketing activities, including publication communications for advertisements and interviews
- Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events.
- Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts
- Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team
- Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.
- Highly organized and detail oriented
- Strong writing and communication skills, tact, and kindness.
- Ability to juggle multiple responsibilities and stay calm and focused.
- College degree is preferred but not required.
- At least 3 years of administrative experience required.
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