Marketing Events Specialist

Overview

Be part of the Med Vet Marketing team. This role is tasked with delivering many of the premiere events for Med Vet, a core component of our Partner Experience strategy. Reporting to the Sr. Specialist
- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for Med Vet throughout the year. They will manage every detail of in-person Continuing Education events, VMA conferences, and other events that help foster relationships between referral partners and our Med Vet doctors, as needed.

The position requires a highly collaborative and motivated individual with excellent organizational and project management skills, excellent verbal and written communication skills, exceptional attention to detail, and strong interpersonal and problem-solving skills. Must be comfortable working an irregular schedule including nights and weekends to accommodate organizational and partner needs.

This position will have a start date of January, 2026.

• Meets internally with event stakeholders to gain an understanding of the event s purpose and goals
• Outlines the scope of the event, including number of participants needed, elements to make it successful (food, giveaways, etc.) and determines budget
• Scouts and inspects event venues
• Works with vendors to get bids and determines best fit for the budget and goals of the event
• Negotiates and manages vendor contracts
• Coordinates event logistics and services, including technology and equipment, food, drinks, transportation, lodging, and more
• Manages the budget and ensures events stay within guidelines; ensures vendors are paid timely
• Fosters and maintains relationships with caterers, venue operators, and other vendors
• Collaborates to procure materials, presentations, and other resources for the event
• Provides a post-event briefing report and surveys event participants to gather feedback
• Creates, manages, and maintains the event mobile application, as appropriate
• Organizes and conducts pre/post meetings with key stakeholders (e.g., presenters and volunteers)
• Solicits, trains, and manages event volunteers; ensuring any paid volunteers are compensated timely
• Additional duties as defined by the needs of the department

Our ideal candidate has a college degree in marketing, communications, or hospitality management or related major and a minimum of five years’ experience with promotion, marketing, and event/meeting planning.

• Planning and executing corporate/company events, conferences, trade shows, or similar marketing events is required.
• Proven track record managing events of varying scales, from intimate dinners (10-30 attendees) to large conferences (500+ attendees)
• Experience managing event budgets, including vendor management and cost optimization
• Demonstrated ability to manage multiple events simultaneously

• Expert using the latest versions of Microsoft Word, Excel, PowerPoint, Mail Merges, and Email
• Proficient with event management tools such as Eventbrite, Zoom, and Expo Pass
• Superior English-language editorial and writing skills
• Superb organizational skills with the ability to prioritize, direct, and solve problems
• Exceptional project management skills
• High-detail orientation
• Ability to work collaboratively and cross-functionally to ensure all details are communicated and flawlessly executed
• Identifies, troubleshoots, escalates and resolves problems in a timely manner; persists at troubleshooting and research until problem is resolved
• Speaks and writes clearly and with a purpose; able to communicate technical topics to non-technical employees
• Able to prioritize and perform responsibilities in a high-pressure environment; responds to management requests
• Able to lift 25 lbs
• Able to travel 30% to attend events in Med Vet s North/East region

This position has a hiring range of $65,000 to $73,000 annually, based on skills and experience.

• Comprehensive Health Benefits
• Vision and Dental
• HSA, FSA and Independent Care Spending
• 401k with Employer Match
• Paid Time Off (PTO)
• Employee Pet Discounts
• Elective Short-Term Disability, Life and Accident Insurance and company paid Long Term Disability

Come as you are. Med Vet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with Med Vet is dependent upon the passing of a drug screen and background check.

Med Vet does not accept unsolicited resumes from third-party recruiters.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Management and Manufacturing
• Industries:
  Veterinary Services

Note:

This page may include listings for related roles in the area. Referrals increase your chances of interviewing at Med Vet.