School Office Manager

About the Team

ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents, and the general public interested at Ginn-Thompson School for Girls in Cleveland, Ohio. Our network of public charter schools serves PK-12 students throughout the United States. Ginn-Thompson School for Girls is part of ACCEL Schools, an established network of public charter schools serving K-12 students since 2014.

Be part of the difference at Ginn-Thompson School for Girls! Providing students in EK-11 grades with an opportunity for cultivating confidence, leadership, and academic excellence in a nurturing, all-girls environment that empowers them to achieve their full potential.

The School Office Manager reports to and works collaboratively with the Principal to receive inquiries, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with FERPA regulations.

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture.
• Manage school-wide phone, email, and in-person communications, including answering phones, greeting visitors, implementing registration and badging procedures for parents and guests, helping create and distribute newsletters, assisting with school events such as Parent Orientation, Open House, school outings, and field trips, and ensuring a clean and welcoming environment.
• Support student enrollment and retention processes by producing welcome packets, conducting tours and orientations, inputting student and staff data, and requesting and obtaining records for newly enrolled students.
• Achieve compliance with all federal, state, local, and school student record-keeping requirements, including on-time daily attendance submissions, truancy process steps, processing withdrawals, preparing transcripts, fulfilling records requests, maintaining secure cumulative files, and participating in annual audits.
• Perform administrative support functions such as preparing reports, filing, processing mail, coordinating meetings and events, maintaining calendars, managing office supplies inventory, and reporting equipment or technology issues.
• Maintain up-to-date transportation logs and coordinate with transportation officer and vendor.
• Maintain meal count lists and communicate monthly food calendars.
• Ensure timely and accurate completion of human resource processes, including I‑9 verification for new hires, weekly time & attendance submissions, and offboarding.
• Actively participate in school staff meetings, committee meetings, and professional development events.
• Perform other duties as assigned.

• Associate’s degree;
  Bachelor’s degree preferred.
• Minimum two years’ office management experience.
• High proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience learning and mastering new computer programs.
• High‑quality written and verbal communication skills.
• Excellent organization and time‑management skills.
• Ability to work independently and contribute to a team.
• Professional, punctual, and self‑motivated.
• Understanding and ability to manage confidential information.
• Ability to lift 25 lbs.
• Pass federal and state criminal background checks (FBI/BCI).
• Preferred experience working in an education setting.

Compensation
The annual starting salary for this position is $43,888. Factors such as geography, skills, education, experience, and other qualifications may affect pay within this range.

Life Benefits – Time & Peace of Mind

• Paid time off

• Retirement contributions

• Optional Basic Life and AD&D insurance

• Voluntary life insurance for employee, spouse, child

• Discounted childcare at Early Learning Academies locations

Health Benefits – Stay Well & Thrive

• Medical, dental, and vision insurance

• Employee Assistance Program

• Voluntary short‑term disability insurance

• Voluntary long‑term disability insurance

Career Benefits – Keep Growing

• Career advancement opportunities throughout Accel Schools and our network of 4,000+ instructors and education professionals.

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.