Recruitment, Training & Compliance Coordinator

Providence House protects at-risk children and supports families through crisis,
strengthening communities to end child abuse and neglect.

Human Resources Director

The Recruitment Training & Compliance Coordinator is responsible for managing full-cycle recruitment, onboarding, employee training, and workforce compliance activities for all staff. This position plays a critical role in attracting qualified candidates, ensuring successful onboarding, coordinating staff development opportunities, and maintaining compliance with required training, credentialing, and personnel documentation standards.

The coordinator serves as a key partner to Human Resources leadership and Compliance to support workforce readiness, employee retention, and regulatory compliance while advancing the organization's mission of providing safe, quality services to children and families.

• Manage full-cycle recruitment for all agency positions in partnership with HR Specialist.
• Develop and maintain candidate pipelines for direct care, administration, management, and support roles.
• Create and post job advertisements on recruitment platforms and social media.
• Screen applicants and conduct initial candidate interviews.
• Coordinate interviews with hiring managers.
• Conduct employment verification and reference checks.
• Prepare offer letters and coordinate hiring processes.
• Attend job fairs, community outreach events, college recruitment events, and networking opportunities.
• Develop partnerships with schools, workforce agencies, and community organizations.
• Track and report recruitment metrics, including time-to-fill, applicant flow, source effectiveness, vacancy rates, and new hire retention.

• Coordinate pre-employment background screenings and recurring staff screenings in accordance with licensing requirements.
• Track completion of BCI/FBI checks, registry reviews, driving record checks, and other required screenings.
• Notify management regarding missing or expired documentation.
• Maintain documentation for screening completion.

• Coordinate all pre-employment requirements.
• Ensure completion of onboarding documentation and personnel file requirements.
• Facilitate new employee orientation.
• Educate employees regarding organizational culture, policies, and expectations.
• Coordinate department-specific onboarding schedules.
• Monitor employee progress during introductory periods.
• Conduct new hire follow-up meetings.

• Lead the monthly Education Team meetings to ensure compliance in all required trainings related to licensing requirements and train staff as appropriate to achieve licensing requirements and program quality standards.
• Develop and administer the agency's annual training plan.
• Coordinate required employee training programs.
• Facilitate classroom, virtual, and in-person training sessions to including CPR and First Aid.
• Maintain training calendars and schedules.
• Identify workforce development and training needs.
• Support employee career development initiatives.
• Assist managers with employee development planning.
• Coordinate leadership and supervisory training programs.
• Evaluate training effectiveness and employee learning outcomes.
• Recommend training improvements based on organizational needs.
• Compliance & Credential Management

• Maintain the agency's training compliance tracking system.
• Monitor mandatory training completion requirements.
• Ensure all training requirements are completed within the required time frames.
• Generate monthly compliance completion reports.
• Notify supervisors and employees regarding upcoming training deadlines.
• Coordinate recurring compliance training programs.

• Maintain records for required certifications and credentials.
• Track expiration dates for CPR, First Aid, Child Abuse Recognition, Communicable Disease, Mandated Reporter Training, driver certifications, and other agency-required credentials.
• Coordinate recertification training and renewal processes.
• Provide regular compliance status reports to the Human Resources Director and Compliance Manager.

• Ensure personnel files meet agency, licensing, and regulatory requirements.
• Monitor the completion of required employee documentation.
• Maintain onboarding and training records.
• Conduct periodic personnel filing audits and…