ERP Business System Analyst , Procurement

POSITION OBJECTIVE

The Business System Analyst will serve as a key member of the procurement team. Working under general direction, perform a variety of business and database analyses in the ERP financial system: work with department staff to understand and assist in addressing advanced business and operational issues and problems; frequently perform project leadership responsibilities for assigned procurement projects; translating business and operational requirements into designs and specifications for workable information technology solutions;

analyze and document business and work processes, information needs and reporting requirements, evaluate process improvements and develop systems solutions to meet requirements; and develop, communicate and coordinate applications development and other information technology services to meet requirements and specifications.

• Function as the business/project manager for Procurement, balancing multiple projects and priorities within and across modules and customers. Responsible for complete project life cycle, working independently and with emphasis on all customer facing activities by serving as the functional lead and liaison to ERP technical groups, and as part of the ERP team. Maintain the modules of Purchasing, Accounts Payable, and Travel/Expense.
  
  Maintain Purchasing and Accounts Payable People Soft user roles and reviews frequently. Partner with the ERP Team to suggest business process improvements and create business process maps. Evaluate system request and work with the People Soft Security administrator as well as the ERP Team to recommend applications security protocols and privileges. Translate procurement needs and requirements with other functional areas (People Soft Financials Support Team and Jaeggar), ITS staff and the Procurement Business Analyst Team.
  
  Understand problems from a broad, interactive perspective. Able to develop, negotiate resolution of conflicting/competing requirements, and implement solutions. (20%)
• Perform a variety of advanced business and data analysis for procurement. Define project scope and boundaries; perform critical path analyses and sets project priorities; develop project task lists, project plans, and time estimates; perform cost benefit analyses; establish project metrics; oversee and coordinate completion of project tasks to meet time, quality and cost expectations; meet with team to review project status and resolve development and/or implementation issues.
  
  Apply business process analysis and technical expertise to identify, evaluate, and define complex technical requirements and scope through research and fact-finding, combined with an understanding of applicable business systems and industry requirements. Define application data requirements, functional system requirements, and file and table structures. Diagram data flow and relationships and recommend database specifications. Responsible for systems analysis and development, systems applications, and business processes with significant operational impact to meet the department's goals.
  
  (15%)
• Write system requirement and specification documents for the procurement area. Assist in coordinating and leading new information system implementations and version upgrades. Evaluate various vendor solutions and determine if the solution is an appropriate fit. Design test scenarios, conduct system testing, identify types and causes of testing problems, and ensure, diagnose, and mitigate that all new applications are functioning appropriately. Recommend hardware, network and/or software characteristics and requirements.
  
  Maintain functional design document for procurement, including documenting major system and business process changes and enhancements. (15%)
• Create and manage running daily, weekly, and ad hoc audit reports to identify and/or correct errors related to data entry or system errors. Analyze reports, identify problems, and plan and implement solutions. Create and maintain current operational procedures and standards related to procurement. Use query tools to develop and generate reports for department as needed to fulfil department goals, and design error reports for data management quality control.
  
  (10%)
• Serve as the department lead in cross-functional teams to solve complex business processes for information systems issues involving interfaces with systems used across procurement services and the university. Coordinate and integrate assigned work with other staff responsible for applications development, database administration, server administration and network administration to ensure application design and functionality is consistent with all requirements and specifications. Consult and provide advice, facilitate discussion, and resolve conflict;
  
  build and use cross-functional relationships to accomplish work objectives. Establish trust and actively participates in cross-functional groups to solve problems. (10%)
• Analyze systems interface…