Litigation Legal Assistant

Role Summary
This nationally recognized law firm is known for delivering high-quality legal services while fostering a workplace where professionals can thrive. They are looking for a Litigation Legal Assistant to provide comprehensive administrative and litigation support to assigned attorneys. This individual plays an integral role in daily case activity, helping manage documentation, deadlines, scheduling, and client-facing communications. The team is seeking someone who is highly engaged, dependable, and eager to contribute beyond basic task execution.

If you are a seasoned legal assistant with strong litigation experience this is the position for you!

• Draft, edit, format, and proof a wide range of litigation documents, including pleadings, motions, briefs, correspondence, and appellate filings; create and update tables of contents and authorities as needed.
• Manage high-volume litigation matters, serving as a point of contact with courts, clients, experts, witnesses, and opposing counsel regarding proceedings, depositions, hearings, and trial logistics.
• Support discovery and trial preparation efforts, including organizing document productions, deposition materials, exhibits, and trial notebooks.
• Handle electronic filing across federal, state, and local courts, ensuring compliance with applicable rules and procedures.
• Establish, organize, and maintain electronic and physical case files in accordance with internal records protocols and document management standards.
• Use internal workflow and task management tools to track assignments, prioritize deadlines, and provide coverage support during peak periods or team absences.
• Coordinate attorney calendars, including meetings, virtual conferences, room reservations, and related logistical needs.
• Record and process attorney time entries, review billing drafts, and liaise with accounting to ensure timely and accurate client invoicing.
• Conduct preliminary conflict checks, assist with matter intake and closure, and prepare engagement documentation.
• Track litigation deadlines and collaborate with docketing personnel to ensure all critical dates are properly recorded and met.
• Arrange business travel and manage expense submissions to ensure prompt reimbursement.
• Maintain clear, professional, and responsive communication with internal stakeholders and external contacts, consistently delivering high-level client service.

• Participate actively in shared coverage and practice group support initiatives.
• Remain up to date on firm technologies, tools, and administrative procedures.
• Be flexible to work overtime or occasional weekends as business needs require.
• Assist with other administrative or operational tasks as assigned.

• High school diploma required; extensive litigation support experience (approximately seven years) strongly preferred, particularly within complex matters such as class actions or multi-district litigation.
• Demonstrated ability to manage competing priorities in a deadline-driven environment while working collaboratively with others.
• Strong written and verbal communication skills with a service-oriented mindset.
• Advanced proficiency in Microsoft Office applications, document formatting tools (including TOC/TOA and styles), and PDF software.
• Familiarity with legal timekeeping, billing, document management, CRM, and expense reporting systems is a plus.
• Commitment to professionalism, responsiveness, and high-quality client service.