Assistant Property Manager

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Regular Full-Time Property Management Morning Star Tower, Cleveland, OH, US

2 days ago Requisition

Salary Range: $20.00 To $21.00 Annually

Position Overview

The Millenia Companies seeking an Assistant Property
Manager who has knowledge of residential housing and housing programs. The Assistant Property Manager reports to the Community Manager and shares responsibility for the overall operation and the day-to-day implementation of policies, procedures, and programs to ensure a well-managed and maintained Community. The Assistant Property Manager should maintain property rentals by advertising and filling vacancies, negotiating, and enforcing leases, maintaining and securing premises, and knowing Fair Housing Laws and all other laws about housing.

The ideal candidate will assist in managing the Community according to prescribed policies and procedures, under the supervision of the Property Manager or Senior Property Manager assists in all operational and financial aspects of the property or properties.

Essential Functions and Responsibilities

• Interviews and screens prospective residents for occupancy.
• Identifies appropriate contractors, defines the scope of work, and obtains necessary bids.
• Processes and monitors work orders.
• Processes and submits invoices for payment.
• Submits required reports and maintains records according to company policy.
• Responsible for in-house monthly file audits.
• Responsible for apartment inspections for move-in/move-out conditions (pre/post inspections) and the successful completion of the process within 24 hours of the action.
• Organizes and files all relevant reports, leases, and paperwork.
• Accepts service requests from residents and routes to maintenance for prompt processing.
• Ensure the completion of all recertification paperwork within its required deadline.
• Ensures property’s filing system is maintained daily, including applicant/resident, accounting, vendor, and contract files.
• Maintains a positive customer relations attitude.
• Physically inspects units and Community
• Knowledge of state and local landlord/tenant laws and applicable building codes
• Excellent communication skills in both verbal and written
• Must have strong computer experience in MS Word, Excel, and Outlook;
  Onesite experience a plus.
• Must be thorough, reliable, responsible, honest, organized, flexible and service-oriented
• Must be knowledgeable of all phases of leasing and resident retention.
• Secure lease renewals and recertifications each month.
• Executes marketing and advertising campaigns for apartment leasing in conjunction with the Aff
• Creates innovative marketing ideas for marketing the Community and improving resident satisfaction.
• Remains current on and compliant with the policies and laws affecting the marketing and leasing community.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

• High school diploma/GED required or
• 2+ years’ experience in residential leasing or property management.
• Excellent communication and time management skills.
• Experience with Microsoft Office (Word, Excel, and PowerPoint).
• Marketing, sales, or customer service experience required.
• Housing experience required, preferably affordable housing with an emphasis on the Department of Housing and Urban Development (HUD) and Low-Income Housing Tax Credit (LIHTC).
• Must be willing and able to travel. Generally, travel commitments are 1-3 days maximum; however, they may occur weekly.
• Excellent communication skills are critical, including verbal and written.
• Must possess superior customer service, communication, and interpersonal abilities.
• Ability to analyze complex problems, propose workable solutions, and implement corrective actions in all situations.
• Able to influence effectively; gain support for new ideas and approaches across multiple stakeholders with varying agendas and shifting priorities
• Solid understanding of data analysis, budgeting, and business operations.
• Superior analytical and problem-solving capabilities.
• A strong strategic and business mindset.
• Excellent organizational skills.

Work Conditions & Physical Demands

• Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment.
• Able to work independently or as a team member and support…