Executive Operations Specialist
Listed on 2025-12-27
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Data Entry -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Join to apply for the Executive Operations Specialist role at Cleveland State Community College
Position Details- Number of Openings: 1
- Institution:
Cleveland State Community College - Department:
Infrastructure, Information & Operations - Reports to:
VP for Infrastructure, Information & Operations - Campus
Location:
Cleveland, Tennessee - Salary Range: $42,809 - $51,371
- Position Status:
Non-Exempt / Full-Time - Moving Allowance: N/A
Cleveland State Community College is a comprehensive, two‑year post‑secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service.
We wish to hire individuals with similar values who can help us accomplish those goals.
- Attaching a resume does not substitute for completion of the application form.
- Part‑time work experience is calculated at 50% of full‑time experience.
The Executive Operations Specialist supports the Vice President for Infrastructure, Information, and Operations by managing calendars, communications, and daily office operations in addition to coordinating capital projects. The role also provides key administrative support to Human Resources and helps ensure efficient, organized, and timely workflow across the IIO (Infrastructure, Information, and Operations) division and the campus community.
Minimum Requirements / Qualifications- Associate’s degree from a regionally accredited institution.
- Minimum of two years of office management experience. Experience should be relevant to tasks such as budget coordination, meeting and task scheduling, document management, and general administrative operations.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Manages the Vice President’s calendar, meeting logistics, and department budget.
- Prepares agendas, presentations, and reports.
- Coordinates travel and procurement for department.
- Ensures timely communication with internal and external stakeholders.
- Serves as the primary point of contact for the division and maintains office records, files, and confidential materials.
- Coordinates and tracks capital and maintenance projects from initiation through completion.
- Develops timelines, monitors deliverables, and assists in preparing status reports and presentations.
- Works with departments, vendors, and external partners to maintain progress toward established goals.
- Identifies scheduling conflicts or barriers and provides timely updates to leadership.
- Assist with onboarding process such as new hire documentation; i‑9 verifications, obtaining transcripts, etc.
- Assist with managing personnel files; scanning documents into Banner.
- Assist Human Resource Specialist with recruitment‑related tasks.
- Notarize documents.
- Customer Service.
- Provides support to the IIO and HR divisions and the campus by assisting with special projects, campus events, and general administrative tasks that help maintain smooth daily operations.
- The appointee may be required to achieve additional skills, knowledge, or credential levels currently required or which in the future may be required by the Tennessee Board of Regents and the Southern Association of Colleges and Schools Commission of Colleges.
- Other duties as assigned.
- Strong oral and written communication skills.
- Knowledge of office management practices, administrative procedures, and professional communication standards.
- Understanding of project coordination principles, timelines, and basic tracking methods.
- Knowledge of human resources processes related to onboarding, documentation, recruitment support, and personnel file…
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