Office — Administrator Assistant

Office — Administrator Assistant
Clifton, New Jersey

As a member of our administrative team, you will help support the day-to-day operations of the company by managing office functions, maintaining accurate records, and coordinating administrative and financial activities. This position requires strong organizational skills, attention to detail, and experience working with Quick Books Online and EDI systems.

• Perform daily administrative and office support tasks.
• Maintain accurate and organized company records, files, and documentation.
• Manage accounts payable and accounts receivable activities as needed.
• Enter, review, and maintain financial information using Quick Books Online.
• Assist with invoicing, payments, billing, and account reconciliations.
• Process and manage EDI transactions, including purchase orders, invoices, and related documents.
• Monitor EDI activity and resolve discrepancies or errors in a timely manner.
• Coordinate with customers, vendors, and internal teams regarding orders, invoices, and account information.
• Assist with order entry, purchase orders, shipping documentation, and other business records.
• Maintain accurate customer and vendor information.
• Prepare reports, spreadsheets, and other administrative documents as needed.
• Communicate professionally with customers, vendors, and business partners.
• Maintain confidentiality and accuracy when handling company and financial information.
• Support management and other departments with administrative tasks and special projects.
• Maintain a professional, organized, and efficient office environment.
• Follow company policies, procedures, and established administrative processes.
• Perform other duties and responsibilities as assigned.