HR Coordinator

Company: Ashbourne Enterprises
Location: Louisville, KY (with occasional travel to Ashbourne locations)
Position Type: Full-Time
Reports To: Compliance, Benefits & Payroll Manager

The legacy of Ashbourne Farms is built on deep agricultural tradition, from breeding Shorthorn cattle to serving original farm-to-table cuisine. Today, Ashbourne Enterprises operates a family of hospitality, retail, and agricultural businesses in the Louisville area. Our HR team supports employees across all of them, from farm and event staff to retail and kitchen teams, so no two days look quite the same.

Ashbourne Enterprises is seeking an organized, detail-driven HR Coordinator to keep our people function running smoothly every day. In this role, you’ll keep employee records and systems accurate, produce the reports that payroll and benefits depend on, move candidates through hiring, and make sure every new employee is fully set up before their first day.

We treat our candidates and employees the way our businesses treat their guests. Your work makes sure every employee’s experience with HR, from application to final paycheck, is timely, accurate, and welcoming.

• Employee Records & HRIS: Update employee profiles and status changes promptly and accurately in our HRIS. Maintain physical and electronic records in line with record-retention requirements, and keep records audit-ready.
• HR, Payroll & Benefits Reporting: Prepare and distribute recurring reports on schedule, including new hire, termination, overtime, 401(k), benefits carrier (EOI, FMLA), and employee milestone reports.
• Recruiting & Candidate
  
  Experience:
  
  Create job requisitions and post openings. Monitor the applicant tracking system daily and screen resumes against job requirements. Conduct phone screens, schedule manager interviews, and manage all candidate communication from first contact to final decision.
• Pre-Boarding & New-Hire Setup: Initiate and track background checks, send welcome emails to new hires and notices to managers, and distribute and audit onboarding paperwork. Coordinate equipment, email, and building access. Set up new hires across our payroll/HRIS, timekeeping, and benefits administration software, and send benefits eligibility and 401(k) enrollment notices.
• Employee Separations: Process terminations across payroll, timekeeping, benefits administration, and retirement plan systems. Send required benefits notices, coordinate system access removal with IT, calculate final PTO payouts, and arrange the return of company property.
• Process Improvement: Follow established SOPs consistently and flag gaps or opportunities to make our processes faster and more accurate.

• Organized & Detail-Oriented: You keep many open items moving at once without letting anything slip, and you double-check your work.
• System-Savvy: You enter data accurately across multiple platforms and pick up new systems quickly.
• Guest-Minded Communication: You communicate with candidates, employees, and managers in a friendly, professional, and prompt way.
• Discreet & Trustworthy: You handle confidential employee and candidate information with care.

• Experience: 2–4 years of experience in HR administration, recruiting coordination, payroll or benefits support, or a similar administrative role.
• Systems:
  
  Experience with HRIS and applicant tracking systems required.
  Experience with Paycor and Paycor Recruiting is strongly preferred. Familiarity with benefits administration software is a plus.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office, especially Excel.
• Education: High school diploma or equivalent required. Associate or Bachelor’s degree in human resources, business, or a related field…