Accounts Receivable Specialist

SUMMARY

The overall function of the Accounts Receivable Specialist is to process and manage payments received and to provide related accounting and administrative support.

• Maintain up-to-date billing system.
• Prepare, verify, and process invoices.
• Collect on accounts by sending invoice reminders and communicating with customers via phone, email, fax, or mail.
• Carry out billing, collection, and reporting activities according to specific deadlines.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Monitor customer account details for non‑payments, delayed payments, and other irregularities.
• Research and resolve payment discrepancies.
• Review AR aging to ensure compliance.
• Maintain accounts receivable customer files and records.
• Process credit card payments and prepare bank deposits.
• Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity.
• Assist with month‑end closing.
• Protect the organization’s values by keeping information confidential.
• Maintain compliance with IATF 16949 / ISO 9001 / ISO 14001.
• Follow all safety, housekeeping (5S), and company policies and procedures.
• Coordinate and maintain all job responsibilities in a continuous and flexible manner, and perform other related duties and job assignments as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma or GED;
Associates Degree equivalent from a two‑year college or technical school preferred. Minimum of one to three years’ experience in an accounts receivable role. Knowledge of general accounting principles, regulatory standards, and compliance requirements. Ability to calculate, post, and manage accounting figures and financial records. Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs. High degree of accuracy, attention to detail, and ability to maintain confidentiality.

Excellent analytical, problem‑solving, and decision‑making skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly spend long hours sitting and using office equipment and computers. Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Occasionally lift 5–10 pounds.