Administrative Sales Operations Assistant

Benefits:

• Commissions
• Bonus based on performance
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance

We are seeking a dependable, detail-oriented Administrative, Sales, & Operations Assistant to support daily business operations, documentation, and vendor management.

This role is designed to free up company leadership from clerical and process-based work, allowing you to take ownership of key administrative functions across quoting, purchasing, cost tracking, and quality documentation. The position offers a structured foundation for long-term career development in business administration, operations, or quality management within an advanced manufacturing environment.

• Populate standard company documents (Purchase Orders, Invoices, Quotes, RFQs) using data and direction provided by company leadership — no content creation required, only accurate and organized entry into existing forms.
• Maintain organized digital filing systems and ensure all issued documents are properly stored and traceable.
• Track open quotes, POs, and jobs using Excel-based systems and internal trackers.
• Solicit vendor quotes as directed to maintain accurate cost data for internal pricing models.
• Update and maintain vendor cost logs and quarterly cost summaries to support quote accuracy.
• Assist with quality control and ISO documentation activities, such as calibration logs, internal audits, and controlled form management.
• Generate weekly and quarterly reports summarizing active quotes, open jobs, and production schedules.
• Support management with document formatting, scanning, printing, and light clerical duties.
• Professionally handle customer and vendor communication, including outbound and inbound calls and emails, customer follow-up routines, relationship maintenance activities, answering inquiries, responding to RFQs, and gathering missing details.
• Update and maintain customer and sales activity in Hub Spot CRM, including notes, tasks, and pipeline organization.
• Assist in preparing customer presentations, capability summaries, and templates for sales outreach.
• Reduce executive workload by managing recurring administrative tasks and proactively handling operational details.

• Exceptional attention to detail and commitment to accuracy.
• Strong proficiency with Microsoft Excel, Word, and Outlook.
• Familiarity with CRM systems (Hub Spot preferred) or the ability to learn quickly.
• Comfortable working under clear procedures and direction.
• Dependable and professional communication skills.
• Strong organizational habits with the ability to manage multiple tasks simultaneously.
• High attention to detail and pride in accurate, high-quality work.
• Self-motivated, proactive, and comfortable working without constant supervision.
• Intuitive thinker who learns fast and understands priorities naturally.
• Flexible and dependable—able to adapt to changing schedules, workload variations, and occasional overtime.
• Prior office or administrative experience in a manufacturing or business environment preferred, but not required.
• Students pursuing degrees in Business Administration, Operations, Supply Chain, or Industrial Engineering are encouraged to apply.

This position is structured to grow into a full-time role as company needs expand.

High-performing team members will be eligible for full-time employment, benefits, and increased responsibilities in sales & marketing, vendor management, operations coordination, and/or ISO quality management.

As the company grows, opportunities may extend into sales management, project management, quality administration, or financial coordination for candidates demonstrating initiative and accuracy.

Regular performance reviews every 90 days to evaluate progress, readiness for expanded duties, and compensation adjustments.

• Direct mentorship and daily collaboration with company leadership.
• Exposure to the inner workings of an advanced manufacturing and engineering business.
• Learn how quoting, cost tracking, quality documentation, and supplier coordination function in a real production environment.
• Flexible scheduling for students or part-time professionals.

Real opportunity to develop into a long-term, full-time career role with benefits as the business continues to grow.