Administrative, Sales Operations Assistant

Administrative, Sales, & Operations Assistant

Join Synergy Prototype Stamping, LLC as an Administrative, Sales, & Operations Assistant to support daily business operations, documentation, and vendor management.

• Commissions
• Bonus based on performance
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance

• Populate standard company documents (Purchase Orders, Invoices, Quotes, RFQs) accurately using provided data.
• Maintain organized digital filing systems and ensure proper storage and traceability of documents.
• Track open quotes, POs, and jobs using Excel-based systems and internal trackers.
• Solicit vendor quotes to maintain accurate cost data.
• Update vendor cost logs and quarterly cost summaries to support pricing accuracy.
• Assist with quality control and ISO documentation activities such as calibration logs, internal audits, and controlled form management.
• Generate weekly and quarterly reports summarizing active quotes, open jobs, and production schedules.
• Support management with document formatting, scanning, printing, and light clerical duties.
• Handle customer and vendor communication, including outbound and inbound calls and emails, follow‑up routines, relationship maintenance, responding to RFQs, and gathering missing details.
• Update and maintain customer and sales activity in Hub Spot CRM, including notes, tasks, and pipeline organization.
• Assist in preparing customer presentations, capability summaries, and templates for sales outreach.
• Manage recurring administrative tasks to reduce executive workload.

• Exceptional attention to detail and commitment to accuracy.
• Strong proficiency with Microsoft Excel, Word, and Outlook.
• Familiarity with CRM systems (Hub Spot preferred) or ability to learn quickly.
• Comfortable working under clear procedures and direction.
• Dependable and professional communication skills.
• Strong organizational habits with ability to manage multiple tasks simultaneously.
• Self‑motivated, proactive, and comfortable working without constant supervision.
• Intuitive thinker who learns fast and prioritizes effectively.
• Flexible and dependable; able to adapt to changing schedules, workload variations, and occasional overtime.
• Prior office or administrative experience in a manufacturing or business environment preferred.
• Students pursuing degrees in Business Administration, Operations, Supply Chain, or Industrial Engineering are encouraged to apply.

• Position structured to grow into a full‑time role as company needs expand.
• High‑performing team members eligible for full‑time employment, benefits, and increased responsibilities in sales & marketing, vendor management, operations coordination, and/or ISO quality management.
• Potential to progress into sales management, project management, quality administration, or financial coordination for candidates demonstrating initiative and accuracy.
• Regular performance reviews every 90 days to evaluate progress, readiness for expanded duties, and compensation adjustments.

• Direct mentorship and daily collaboration with company leadership.
• Exposure to the inner workings of an advanced manufacturing and engineering business.
• Learn how quoting, cost tracking, quality documentation, and supplier coordination function in a real production environment.
• Flexible scheduling for students or part‑time professionals.
• Opportunity to develop into a long‑term, full‑time career role with benefits as the business continues to grow.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Other
• Industry: Industrial Machinery Manufacturing