Executive Assistant; Shared Services

Executive Assistant (Shared Services)

H2O America is actively seeking a talented Executive Assistant to provide confidential, high‑level administrative support to the Shared Services executive team, including the Chief Information Officer, VP Information Security Officer, and VP of Corporate Communications.

• Provides executive support and performs technical and administrative duties in support of senior leadership.
• Manages an active daily and long‑term calendar, scheduling meetings, off‑site events, and other appointments.
• Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection.
• Prepares documents and presentations, and maintains files and correspondence for relevant meetings.
• Arranges complex travel plans, itineraries, and agendas as needed.
• Collaborates on event planning and coordination of company‑wide events.
• Collaborates with H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives.
• Builds positive relationships with internal staff, senior leaders, and relevant stakeholders.
• Organizes receipts and processes expense reports.
• Executes timecard approvals/process.
• Composes and prepares high‑level, confidential correspondence.
• Performs other duties or special projects as required.
• Travels as needed.

• Prepares agendas, takes meeting minutes, and ensures timely follow‑up on action items.
• Supports cross‑functional initiatives by tracking timelines, deliverables, and stakeholder communications.
• Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters.
• Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals.
• Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations.
• Assists with onboarding vendors, contracts, and liaison with Procurement or Legal as needed.
• Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments).
• Gathers and synthesizes information for executive briefings, board meetings, or external engagements.
• Assists in coordinating communications and logistics during urgent or sensitive organizational matters.
• Addresses accounts payable matters including research and coding of invoices.

• Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture‑building activities, including food ordering, setup/teardown, and vendor coordination.
• Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad‑hoc events at the site level.
• Supports subsidiary‑level hosting and hospitality, managing logistics for leadership visits including space preparation and catering.

This role may report out of any of our subsidiary locations:

• Connecticut Water: 93 W Main St, Clinton, CT 06413
• Maine Water: 93 Industrial Park Rd, Saco, ME
• San Jose Water: 110 W. Taylor St, San Jose, CA 95110
• Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132

• SJWC: 38S
• TWC: 37S
• CTWS: 7S

• CTWS: $75,582 – $136,068
• SJW: $95,268 – $171,462
• TX: $66,198 – $105,876

Mid‑Senior level

Full‑time

Administrative

Administrative and Support Services

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.