Prince of Peace- Administrative Assistant

Administrative Assistant Position at Prince of Peace Catholic School

Prince of Peace Catholic School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our school community.

About the Role:

As an Administrative Assistant, you'll work alongside other office staff as the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.

Essential Functions:

• Frontline Communication:
  Greet and assist parents, students, staff, and community members with professionalism.
• Office Operations:
  Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.
• Attendance & Records:
  Manage student attendance, maintain accurate records in Power School, and track student entry and exit throughout the day.
• Health & Safety:
  Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.
• Event & Facility Coordination:
  Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.
• Volunteer & Compliance Oversight:
  Ensure volunteers meet training and background check requirements, maintain records in CMG Connect Portal, and work with the Diocese for audit compliance.
• School lunch program:
  Support Food Service Director with daily lunch numbers, lunch sheets, payments, process Free & Reduced Lunch applications.
• Business Office support:
  Manage daily log of incoming money for the business office.
• Perform other related duties as assigned by the administrator

Needed

Skills:

• Strong communication, organizational, and multitasking abilities
• Professional demeanor and the ability to work with a diverse range of people
• Attention to detail and problem solving skills
• Ability to handle confidential information with discretion
• Ability to plan and prioritize daily activities
• Basic first aid skills and willingness to provide care as needed

Work Environment &

Physical Requirements:

• Primarily office-based in a well-ventilated, temperature controlled environment
• Moderate noise level typical of a busy school
• Some physical activity: walking, lifting (up to 10 lbs. Frequently, 25 lbs. occasionally), standing, bending, and sitting

Education/Training and/or Experience Requirements:

• High School Diploma or GED required
• Experience in use of computers and technology/technology resources
• Microsoft Office Suite
• Google Workspace
• Previous administrative assistance experience preferred