Administrative Assistant

Overview

The Administrative Assistant provides broad administrative support to either a specific department or multiple departments within the organization. This role includes assisting with day-to-day tasks such as scheduling meetings, preparing reports, and managing presentations. The Administrative Assistant is responsible for organizing events, maintaining records, and supporting general office functions.

• Perform general administrative tasks, including filing, data entry, and document management.
• Assist in managing calendars, scheduling meetings, and coordinating travel arrangements (if applicable).
• Prepare and edit reports, presentations, and correspondence as needed.
• Answer phone calls, manage email correspondence, and direct inquiries to the appropriate department or personnel.
• Assist in planning and organizing company meetings, departmental events, or special projects.
• Coordinate logistics for meetings, including preparing agendas, arranging materials, and setting up conference rooms.
• Maintain and update records, databases, and filing systems to ensure accuracy and accessibility.
• Manage sensitive and confidential information with discretion.
• Support the preparation of reports, charts, and presentations using Microsoft Office (Word, Excel, PowerPoint).
• Ensure that all documents are prepared accurately and in a timely manner.
• Monitor and maintain office supplies inventory, placing orders when necessary.
• Support the day-to-day operations of the department(s), ensuring efficient workflow and office organization.
• Performs all other duties as assigned.

Required:

• Education:
  
  Bachelor s
• Experience:
  
  2 to 4 years of experience in an administrative or support role.

• Excellent ability to manage time, prioritize tasks, and handle multiple projects simultaneously.
• Strong verbal and written communication skills, with the ability to interact professionally with colleagues at all levels.
• High level of accuracy and attention to detail when managing records, preparing reports, and handling correspondence.
• Ability to handle basic issues independently and offer solutions to common administrative challenges.
• Ability to handle confidential and sensitive information with the utmost care.
• Ability to work effectively both independently and as part of a team, supporting the overall success of the department.
• Ability to handle sensitive and confidential information with the utmost care and professionalism.

Additional Postings available from TEMP Associates