Part-Time Administrative Assistant - Children's Ministry Temporary; Clinton Campus

Part-Time Administrative Assistant - Children's Ministry [Temporary] (Clinton Campus)

This is an interim role that will fill the gap during a three month transitional period. During that time, this role will provide administrative support to the Children’s Ministry Team as needed to fulfill the overall goals and objectives of the ministry and Pinelake Church. Provides relational contact support in multiple areas of the ministry to families and leaders.

• Works in coordination with the overall goals and objectives of the Children’s Ministry.
• Assists the Children’s Ministry staff to work toward excellence in all areas of the ministry.
• Provides administrative assistance for all activities that support the ministry's priorities. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Children’s Pastor).
• As a valuable part of the overall Reservoir staff team, this person supports other campus ministries and campus events as needed and available.
• Basic personal responsibilities:
  • Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, meditation, and practicing L3.
  • Maintain proper priorities in your home including your spouse and children (if married and/or with children).
  • Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.
  • Maintain active participation in community.
  • Reflect a growing awareness and practice of personal Emotional Healthy Spirituality.
  • Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24).
  • Value the 7 H’s of our staff culture in their heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony).

• Coordinates curriculum preparation, distribution, and communication with servant leaders for Sunday morning ministry.
• Places supply orders and ensures all areas are appropriately prepared for ahead of Sunday morning ministry and special events.
• Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement.
• Responsible for developing, distributing, and maintaining the weekly Children’s Ministry servant leader schedule.
• Prepares mailings and digital correspondence for communicating with leaders and families.
• Manages the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children’s Ministry servant leaders. This includes scheduling servant leader meetings with Children’s Ministry staff members, processing paperwork, running regular reports, and updating appropriate information in Rock for all Children’s Ministry servant leaders.
• Assists and supports planning events, appreciations, and meetings under the leadership of the children’s minister.
• Assists the children’s minister and ministry team in tracking Children’s Ministry goals, objectives, calendared events, and budgets.
• Utilizes Rock and Outlook to manage all calendar requests for ministry events and team meetings as needed.
• Assists in the preparation of special events including obtaining quotes, booking equipment, booking locations, and ordering food for special events.
• Remains apprised of current and new processes, taking the initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems.
• Performs other duties as assigned.

May supervise and coordinate work with servant leaders.

High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience.