Administrative Services Assistant
Job in
Clinton, Anderson County, Tennessee, 37716, USA
Listing for:
Telnet, Inc.
Full Time
position
Listed on 2026-11-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Admin Assistant, Clerical
Job Description & How to Apply Below
Administrative Services Assistant Duration: 6 months
Description Responsibilities
- Provide comprehensive administrative and operational support for TCI’s training programs, personnel, and facilities to ensure efficient daily operations.
- Serve as a primary point of contact for students, instructors, agency personnel, vendors, and visitors by managing telephone calls, inquiries, facility check-ins, and customer service needs.
- Manage student enrollment, registration, course creation, class scheduling, and training records within ACADIS, including system administration, data entry, and user account assistance.
- Coordinate training schedules, class rosters, attendance documentation, completion records, and other administrative requirements associated with training delivery.
- Provide administrative and logistical support for training courses, including classroom preparation, instructional materials, technology setup, instructor assistance, and student accommodation.
- Prepare, distribute, and maintain correspondence, memorandums, training announcements, certificates, reports, spreadsheets, purchase orders, and other administrative documents.
- Maintain accurate electronic records, databases, and filing systems utilizing ACADIS, Microsoft Office applications, SharePoint, Adobe, and organizational network drives.
- Provide technical assistance and troubleshooting for training systems, classroom technology, audiovisual equipment, office equipment, and other electronic platforms.
- Coordinate facility and resource management activities, including supply inventories, purchasing requests, equipment readiness, building maintenance requests, and general facility operations.
- Manage competing administrative priorities, maintain confidentiality and accurate records, coordinate with internal and external stakeholders, and perform additional duties and special projects as assigned.
- Proven experience in customer service and administrative support.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent organizational and time management skills to meet strict deadlines.
- Superior communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
- Previous experience working in an adminisitrative services role in a training environment is highly advantageous.
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