Executive Assistant
Listed on 2026-10-07
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be a strategic partner who anticipates needs, maintains confidentiality, and ensures seamless day-to-day operations for the executive office.
The Executive Assistant will manage the CEO’s calendar, coordinate meetings and travel, prepare correspondence and presentations, and serve as a key liaison between the CEO and internal/external stakeholders. This position offers the opportunity to work closely with senior leadership and play an integral role in the success and efficiency of the organization.
Job Duties:Provide general administrative duties to CEO such as scheduling meetings, answering phones, handling mail, managing expense reports, arranging travel, creating/maintaining spreadsheets, filing/copying, organizing paper and electronic documents.
Calendar management for CEO
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Event coordination, catering, AV equipment, etc for company and client events
Required Skills:2+ years of administrative support experience
Strong organizational skills with keen attention to detail
Highly self-motivated with strong attention to detail
Strong Microsoft Office skills including Word, Excel, Power Point
The ability to think strategically and streamline tasks in an efficient manner
Ability to handle sensitive employee and safety information with confidentiality
Ability to multitask and thrive in a fast-paced, deadline-driven environment
Highly professional with strong customer service focus
Excellent written and verbal communication skills
Exceptional organizational skills
High level of sensitivity to confidential information
Presents a positive professional image to internal/external stakeholders
KCG Industrial maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.
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