Accounts Payable Administrator

Accounts Payable Administrator Hays are supporting a growing organisation through a period of significant transition following a recent acquisition. As the finance team works through increased volumes and a new system implementation, we are recruiting an Accounts Payable Administrator to take ownership of the busy Accounts inbox and keep workflow moving efficiently. This is a full-time role with three days per week required in the Leeds office.

The Role You will be the first point of contact for all incoming AP communication, managing a high-volume shared inbox that receives 200 emails per day. This is a fast-paced, reactive role where strong organisation and attention to detail are essential.

Key responsibilities include:

Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly. Coding and categorising incoming emails to ensure accurate workflow allocation. Identifying and recognising AP queries and assigning them to the correct internal contact. Escalating urgent invoices to ensure timely processing and payment. Supporting the wider AP team during a period of backlog reduction and system change. Maintaining clear communication with suppliers and internal stakeholders.

About You We’re looking for someone who is proactive, organised, and thrives in a fast-moving environment. You will bring:
Experience in an Accounts Payable or finance support role. Strong inbox management skills in a high-volume environment. Ability to work reactively, prioritising quickly and confidently. Excellent attention to detail when coding and categorising emails. Strong communication skills and a calm approach under pressure. Ideally AAT-studied or currently studying towards AAT. What You’ll Receive A 9-12 month fixed-term contract supporting a team during a key period of change.

Full-time role with hybrid working (3 days per week in the Leeds office). Opportunity to play a crucial role in improving workflow and supporting a busy AP function. Central Leeds location with some on-site parking available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4796965