Executive Assistant

Executive Assistant

30 hours per week, between Mon to Friday

£21,519 (FTE £26,899)

Are you an experienced administrator with exceptional organisational skills and a passion for supporting senior leaders? We are looking for a highly motivated and professional Executive Assistant to join our Administration Team and play a key role in supporting our senior clinical leadership team.

This is an exciting opportunity to work within a respected hospice environment where compassion, professionalism and teamwork are at the heart of everything we do.

As Executive Assistant, you will provide comprehensive PA and administrative support to the Lead Clinician and Director of Clinical Services. You will be responsible for diary management, coordinating meetings, preparing agendas and minutes, managing confidential information, and supporting key governance and clinical strategy activities across the hospice.

You will be a trusted first point of contact for a range of internal and external stakeholders and will play a vital role in supporting the delivery of high-quality patient care through effective administration and governance support.

Duties:

• Provide professional PA support, including complex diary management for senior clinical leaders.
• Organise and coordinate internal and external meetings, conferences and events.
• Prepare agendas, collate papers and take accurate minutes.
• Manage correspondence, maintain filing systems and ensure accurate record keeping.
• Support clinical governance processes, regulatory reporting and evidence gathering.
• Maintain policy directories and monitor review schedules.
• Handle confidential information in accordance with GDPR requirements.
• Support hospice-wide administration functions and provide cover when required.
• Contribute to process improvements and the ongoing development of administrative systems.
• Work collaboratively with colleagues across departments to support organisational objectives.

Essential Requirements:

• Relevant secretarial qualification (Secretarial Diploma, HNC/HND or equivalent).
• Experience working with senior managers or executives.
• Advanced Microsoft Office skills.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Excellent secretarial and administrative skills.
• Ability to work independently and as part of a team.
• High level of attention to detail.
• Flexible approach and ability to manage competing priorities.