Purchasing and Accounts Assistant

The L&C Company is a leading luxury interior design company based in Cobham, Surrey. Our studio is a lovely working environment, where the company founders Lucy and Claire have created and continue to nurture a culture which is inspiring and supportive and in which their team flourishes.

• Assist with the procurement of goods and services, ensuring that all orders are placed accurately and in a timely manner.
• Liaise with vendors and suppliers to obtain quotes and negotiate prices.
• Maintain an organised database of suppliers and inventory records.
• Raise, track and manage purchase orders, ensuring timely delivery and raise accurate invoicing.
• Work with relevant departments to assess purchasing needs and forecast future requirements.
• Assist with accounts payable and accounts receivable functions, ensuring that all invoices are processed accurately and promptly.
• Reconcile vendor accounts and ensure that all discrepancies are resolved in a timely manner.
• Prepare and maintain financial records, such as purchase orders, receipts, and payment records.
• Assist with bank and credit card reconciliations.
• Support the management of the office including arranging facilities contract, ordering office supplies and overseeing petty cash.
• Create client proposals and project cost calculations using mark-ups and margins (training will be provided).

• Provide general administrative support to the purchasing and accounts departments.
• Maintain organised filing systems for financial and procurement documents.
• Coordinate and collaborate with other departments to ensure the smooth flow of operations.
• Respond to internal and external queries regarding purchasing and accounts issues.
• Assist with any other ad-hoc tasks and projects as required.

• Minimum of two years' experience in an account's assistant role or similar.
• Excellent attention to detail and commercially aware.
• Strong understanding of basic accounting principles and procurement processes.
• Purchase Ledger and bank reconciliation experience.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong Excel skills.
• Familiarity with accounting software Sage or Xero is an advantage.
• Strong attention to detail with the ability to prioritise and manage time effectively.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• A proactive attitude with a problem-solving mindset.

Whilst we seek someone who has all of these skills and experience, we recognise this may not apply to every strong candidate. If you have relevant capabilities and motivation but do not meet all criteria, please address this in your cover letter.

This role offers the successful candidate a competitive salary of £30,000 FTE with exposure to a variety of distinguished projects, peer mentoring and team support for solid career development from day one.

If this exciting opportunity sounds like a good fit for you, please send a CV with covering letter to Lucy Flower, HR Manager