Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant provides advanced, strategic, and confidential administrative support to one or more Chiefs or Executive Vice Presidents and serves as the anchor for the Executive Assistant team. The role combines executive-level administrative excellence with leadership, mentorship, and process consistency, and provides continuity of operations in the absence of the Manager Executive & Governance Support.

• Partners with assigned executives to anticipate needs, prepare for upcoming decisions, and manage competing priorities.
• Operates independently and uses independent judgement to lead administrative projects including event planning and community-facing support initiatives.
• Understands organizational strategy and aligns support efforts with executive and institutional goals.
• Serves as a trusted advisor and extension of executive leadership, maintaining momentum on key initiatives.
• Demonstrates strong judgment, diplomacy, and decision-making support in executive operations.
• Manages executive calendars, correspondence, and meeting logistics with precision and interprets executive preferences and adapts workflows accordingly.
• Leads planning and logistics for executive meetings, retreats, and strategic sessions, ensuring materials are accurate and timely.
• Manages agendas, packets, and minutes for assigned steering committees, board governance committees, and community boards in alignment with executive community roles and organizational standards.
• Utilizes Microsoft 365 applications (Outlook, Teams, SharePoint, Loop, One Note, Power Automate) to enhance efficiency and collaboration.
• Tracks key deliverables and ensures follow-up items are completed with accountability and accuracy.
• Mentors and onboards new Executive Assistants, sharing expertise in systems, expectations, and team standards.
• Supports consistency across the Executive Assistant team through adherence to naming conventions, documentation protocols, and scheduling practices.
• Serves as a point of contact for questions related to administrative processes, policies, and best practices.
• Acts as a backup to the Manager Executive & Governance Support, triaging requests, maintaining meeting cadence, and ensuring continuity of operations when needed.
• Leads light-lift internal projects such as administrative recognition events, director onboarding coordination, and team documentation updates.
• Models the professional presence, service mindset, and strategic partnership posture expected of the Executive Support team.
• Acts as a culture ambassador, fostering collaboration and reinforcing the department’s identity as strategic partners and operational leaders.
• Maintains awareness of executive and departmental milestones, coordinating recognition efforts (e.g., birthdays, anniversaries, and professional milestones).
• Supports team morale, inclusion, and engagements through thoughtful consistent communication and collaboration.
• Engages in monthly professional development through independent study, peer learning, or participation in free or low-cost professional resources (e.g., webinars, articles, or professional communities).
• Demonstrates curiosity, continuous improvement, and initiative to advance both individual and team performance.
• Participates in projects and conversations that drive the evolution of the Executive Support function at Kootenai Health.
• Serves as a role model for adaptability, composure, and solution-oriented thinking.
• Relies on experience and judgment to plan and accomplish goals.
• Regular and predictable attendance is an essential job function.
• Performs other related duties as assigned.
• Competent to meet age-specific needs of the unit assigned.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum 7 years’ experience supporting C-suite executives.
• Leadership experience preferred.
• Proficient with Microsoft 365 (Outlook, Teams, SharePoint, One Note, Loop, Power Automate).
• Excellent written and oral communication skills.
• Must be skilled in handling time-sensitive and confidential matters.
• Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment.

• Must be able to lift and move up to 20 lbs.
• Typical equipment used in a clinical job.
• Must be able to maintain a sitting position.
• Must be able to move or traverse with/without accommodation.

• Tuition assistance and career development programs.
• Robust Retirement Plan.
• Night, weekend and PRN shift differentials.

Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.