Office Manager

The Office Manager is responsible for overseeing the day-to-day operations of the office and ensuring that business runs smoothly.

• Organizing meetings and managing databases
• Dealing with correspondence, complaints, and queries from clients and other stakeholders
• Supervising and monitoring the work of company staff to ensure that tasks are completed on time and to a high standard
• Implementing and maintaining procedures and office administrative systems to improve efficiency and productivity
• Organizing induction programs for new employees to ensure that they are properly trained and equipped to perform their roles
• Ensuring that health and safety policies are up-to-date and that all employees are aware of and adhere to them
• Attending meetings with senior management to provide updates on office operations and to receive feedback
• Partnering with HR to update and maintain office policies as necessary
• Ensuring all items are invoiced and paid on time to maintain the organisation s financial health.

The ideal candidate should have excellent organizational and communication skills, the ability to multitask and prioritize effectively, and a good understanding of office management best practices. Additionally, experience with relevant software such as Microsoft Office, and various database systems is required.

• A track record of at least 1 year of work experience in a similar role, such as Office Manager, Front Office Manager, or Administrative Assistant
• Proven experience in managing and overseeing office operations, including managing staff and implementing and maintaining procedures and systems
• Knowledge of office administration responsibilities, systems, and procedures
• Proficiency in Microsoft Office, specifically in Excel and Outlook
• Familiarity with email scheduling tools, such as Email Scheduler
• Excellent time management skills and ability to multitask and prioritize work effectively
• Attention to detail and problem-solving abilities
• Strong written and verbal communication skills
• Strong organizational and planning skills, with the ability to work in a fast-paced environment
• A creative mind with the ability to suggest improvements and drive change within the office.

• 24 days Annual Paid