Senior Team Administrator​/E-roster Administrator

Senior Team Administrator / E-roster AdministratorNHS AfC:
Band 4

Main area Administrative Grade NHS AfC:
Band 4 Contract Fixed term: 2 days (end date: 30.11.27) Hours Part time - 15 hours per week Job
-LD&F-101659

Site Lexden Town Colchester Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing 08/10/2026 23:59

At Hertfordshire Partnership Foundation Trust we are looking for people to join us who share our values and those of the NHS. Before your application can be considered please take part on our online values questionnaire, which you can find below. When you have finished you will be sent a 'completion code' by email, which will be valid for 6 months and required to submit your application form.

Please be aware that this role is NOT eligible for Sponsorship

The post holder will be responsible, in collaboration with the nursing management team for the safe and effective rostering of staff. This includes daily roster adjustments and updates. Sourcing temporary staffing to ensure that the unit operates safe staffing levels. Liaising with the bank bureau to arrange training/inductions/etc. Ensuring that sickness, A/L, training and other unavailability’s are accurately recorded onto the system.

On occasion, the post holder may be asked to support the wider team with administrative tasks such as letter writing, diary management, arranging meetings, minute taking, and maintaining records. Also offering support to their Manager; such as scheduling PDPs and supervision sessions, completing recruitment tasks and leading on new staff inductions. The post includes supporting and mentoring of lower banded staff, where appropriate.

The post requires working autonomously, prioritizing your own workload whilst following established policies and procedures.

All staff should comply with the Trust’s Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

• The post holder contributes as part of the team in providing effective support to clinical services in the provision of booking appropriate staff to fill shifts and hours for the units.
• This will include the booking of temporary administrative, nursing, allied health professionals and social work staff as well as managing Healthroster by ensuring the wards and receptions have adequate staffing.
• Releasing staff members to attend training and organizing training dates
• Monitor training for all staff and ensure the Health Roster booking system is updated to show completed training.
• To receive and process availability notifications and booking requests using the Health Roster electronic Bank booking system to cover with Bank or Agency staff (if applicable).
• To maintain safe working levels and working practices for bank staff highlighting any areas where staff may breach the WTD (Working Time Directive) using observation of working patterns until the violations on the system are fully functioning and able to provide reports.
• Liaising with Service management team with regards to skill mix within the Ward/Unit by building the required knowledge of the Ward/ Unit.

Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the
Care Quality Commission.

Our family of over 4,500 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. E verything is underpinned by choice, independence and equality, with our Trust values…