Production Assistant

Purpose of the Post

The Production Assistant works closely with the Senior Producer and the Producer in the efficient creation and running of all productions and visiting company productions. By providing administrative and operational support to the Artistic Director and Producers, the Production Assistant plays an important role in the programming of the theatre. The role provides day to day support in the running of the Producing and Production departments.

• Assist the Producers in all matters relating to casting including booking rehearsal and meeting rooms, liaising with actors and agents etc.
• Update Artifax with current production information and updating it as plans and schedules change.
• Liaise with agents, creative teams and actors contracted to appear in Mercury productions and projects as required by the Producers.
• Collate and send production information to all contracted actors and creatives advance of rehearsals (such as welcome packs, digs lists etc.).
• Assist the Producer in the scheduling of design and production meetings and inform all Directors, Designers and other creatives and the Mercury team of meeting schedules on all productions.
• Process deal memos and contracts for all visiting company productions.
• Provide administrative support to the producers for all visiting company productions.
• Collate and send production details to visiting companies’ producers and promotors as required.
• Circulate scripts and musical scores to cast, creatives and production team as appropriate, ensuring an up-to-date copy is saved in Artifax.
• Maintain an organised filing system in the Producing department.
• Assist the Producers in the maintenance of accurate financial records for the department.
• Provide finance administration support to the Wardrobe department.
• Take and disseminate minutes of Production and Programme Ops meetings and any other meetings as and when required, distributing them as appropriate.
• Assist with booking all chaperones used to support the appearance of children and young people to appear in productions and projects.
• Obtain licenses for all child actors involved in Mercury productions and liaise with the relevant license authorities and Stage Management.
• Process all DBS checks for relevant production freelancers engaged to work at the Mercury if required.
• May be required to chaperone on occasion.

• Manage the day to day running of R&Ds at the Mercury.
• Assist with the facilitation of castings.
• Assist with updating resource bookings for events / hospitality recharges etc
• Attendance at all planning, staff and company meetings as appropriate.
• Attend various committees and workshops as instructed by Senior Management.
• With the Creative Engagement Administrator support the administration of talent development activities as required.
• Work on other Mercury projects as required.

• Field all telephone calls and emails directed to the Producing Department and pass information onto the relevant person/department.
• Answer the main telephone lines as and when required.
• Support the collation of information for reports and award submissions.
• Maintain an excellent working knowledge of the Mercury’s wider artistic programme, including its Creative Engagement and Talent Development activities.
• Support the producers with the pastoral care of the Mercury Productions companies and visiting companies as required.
• Attend and contribute to staff meetings and training sessions.
• Maintain positive and effective relationships with colleagues across the organisation.
• Adhere to all Mercury policies including Safeguarding, Health and Safety and environmental policies.
• Maximise income and minimise expenditure whilst ensuring high-quality delivery.
• Undertake any further duties as may be reasonably requested.

• Self-disciplined, organised and self-motivating.
• Ability to work in a team, contributing ideas, supporting other team members and taking on a lead role on projects as required.
• Adaptable and receptive to new ideas and initiatives.
• Ability to work under pressure and manage…