Finance Coordinator

The U.S. Committee for Refugees and Immigrants (USCRI) supports people who have lost of left their homes. For over 100 years, the unwavering commitment of our leadership, team, network of service providers, and advocates has helped redirect the destiny of countless vulnerable lives. In neighborhoods, in Washington, and around the world, we break down barriers and demand justice for refugees and immigrants as they successfully integrate into new communities.

We provide essential social and legal services to rebuild productive lives, turning tragedy into prosperity. We are a purpose-driven organization with a mission to protect the rights and address the needs of persons in forced or voluntary migration worldwide and support their transition to a dignified life. To learn more about our work, please go to our official website ugees.org.

The Finance Coordinator will report to the Field Office Director (FOD) in Colchester, Vermont. The candidate must have 2-3 years of applicable work experience, preferably in a not-for-profit organization. The Finance Coordinator will work closely with the FOD recognizing that sound budgeting, financial management, and accounting is essential for the organization to navigate the uncertainties of the coming years and take advantage of new opportunities as they arise.

The incoming Finance coordinator will provide the Field Director with monthly profit-and-loss statements disaggregated by program area, funding source, and timeframe. Unrestricted contributions used to fund any program areas will be disaggregated to provide clarity on the financial viability of each program.

Estimated accruals will also be incorporated into program spending reports. Each line in the report will include commentary on noteworthy spending trends, flexibility in funding reallocation, and any risks the Finance Coordinator identifies in under- or over-spending against a given funding source or within a given budget. Receiving timely, comprehensible, and well-digested financial reporting on a monthly basis will allow the Field Director to adapt programmatic decisions and fundraising priorities according to emergent needs.

The Finance Coordinator will also collaborate more closely with the FOD to develop annual office and programs budgets, facilitate maintenance and renewal of yearly grants from federal, state and local sources, and provide local oversight over tracking of grant financials and donor contributions.

The incoming Finance Coordinator will also interact with program managers weekly to help them manage their program budgets efficiently and adaptively. Program managers will receive monthly spending reports that include their annual program budget, the amount spent to date, accrued costs not yet in the financial system (estimated between the Finance Coordinator and program manager), and estimated remaining spending for the year.

Budgets and expenditure will be disaggregated into overall budget categories (e.g. aggregate salaries, on-call staff payments, direct refugee assistance, office supplies and facilities, and other direct costs) without sharing sensitive information (like individual staff compensation). The Finance Coordinator will also hold twice-weekly office hours to help demystify financial management processes with all USCRI staff.

• Manage all phases of general accounting: compile, post, analyze and balance financial transactions and work with general ledger, accounts payable, and accounts receivable.
• Manage the preparation and processing of payments to clients and vendors.
• Assist with budget tracking, monthly and quarterly financial reporting, and invoicing. Track direct refugee assistance expenses for all federal, state, and local programs.
• Track and report monetary donations.
• Prepare a monthly profit and loss statement for the FOD
• Manage corporate credit card usage and reporting.
• Weekly bank deposits.
• Assist with Audits.
• Participate in monthly reviews of financial statements and related schedules and analyses with HQ and Field Office Director.
• Interpret and apply financial rules, regulations, and procedures while ensuring uniformity in accordance with guidance from Headquarters.
• Prepare budgets and budget narrative for proposals to Sponsors and USCRI Vermont Field office Fiscal yearly budget
• Prepare and send out interpretation invoices
• Prepare and process mileage reimbursement for all on-call interpreters
• Process and cut checks and make ACH payments for the office
• Process accounts payable
• Prepare and deposit checks
• Process Accounts Receivable
• Create and process all State and private Sponsor invoices
• Prepare allocation changes along with the Director
• Monitor and track budgets
• Process and create all Rapid Card payments
• Reclassification along with HQ
• Approve and review R&P and ERMA Vouchers
• Track ERMA, R&P, MG client payments
• Quarterly ERMA, MG, and R&P Financial Reports
• Perform other job-related duties as assigned by supervisor.

All of the above duties and…