Health, Safety & Environment Administrator

Position: Health, Safety & Environment Administrator )
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Thinking about a change?
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core  values  empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries.

We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our  Cradle to Grave  services and hear from  our team  directly about what a career at Ellis Don could look like for you. As you can see, we are a diverse bunch.
Above all, we are a group of individuals with unique experiences and at Ellis Don, we choose to celebrate the strength in our differences, every day. Ellis Don’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, Ellis Don’s purpose is to provide people with similar values the opportunity to achieve to their full potential;

to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.
In case you’re curious, here’s what the industry thinks of us and some of the  impacts we've made to the communities we work in  and our latest  Impact Report , highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

Job Description  You as an HSE Administrator will:
Provide administrative and coordination support to the site HSE team

Maintain and organize project-specific HSE documentation, including plans, permits, inspections, audit records, and reports

Support the HSE Management System through accurate document control and recordkeeping

Assist with COR audit preparation, compliance tracking, and ongoing program maintenance

Oversee training data collection and maintenance for new and existing employees, ensuring accuracy, consistency, and timely entry into tracking systems

Coordinate, schedule, and track HSE training requirements and maintain up-to-date training matrices

Act as the primary point of contact for all HSE training-related inquiries

Prepare and provide training status reports and updates to leadership as required

Support and assist with new hire onboarding and site orientations, including coordination, documentation, and occasional delivery

Compile and report HSE metrics (daily, weekly, and monthly), including incidents, trends, and leading indicators

Support incident reporting processes by maintaining documentation and tracking corrective actions

Issue and track HSE communications such as safety alerts, bulletins, and notices

Provide administrative support to Field HSE Coordinators and Advisors

Manage inventory and ordering of HSE supplies and PPE

Maintain organized digital and physical filing systems in alignment with company and project standards

Is this the right role for you?
1–5 years of experience in an administrative or HSE support role (construction or industrial project experience preferred)

Strong administrative skills with a high level of attention to detail, organization, and time management

Experience supporting training coordination and document control processes

Familiarity with COR programs and audit processes is an asset

Comfortable supporting and facilitating orientations and onboarding activities

Proficient in Microsoft Office (Excel, Word, SharePoint, One Drive) and document management systems

Strong written and verbal communication skills

Ability to manage multiple priorities in a fast-paced, site-based environment

Health and Safety Administration (HSA) designation is an asset

Position is located in Cold Lake, AB (Onsite)

Must have, or be eligible for, CSID (PWSGC) Secret Level Security Clearance

Ellis Don is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that…