Quality Document Control and Compliance Assistant; Imports​/Exports - FAA Part

Quality Document Control and Compliance Assistant (Imports/Exports - FAA Part 145)

Akkodis is seeking a Quality Document Control and Compliance Assistant (Imports/Exports) for a 6-month contract job with the potential to extend. This role provides both administrative and document control support to three FAA Part 145 repair stations, servicing major airlines, and the aftermarket parts sales businesses. Basic responsibilities include managing office processes, maintaining confidential records, supporting compliance with regulatory and quality standards (AS9110/AS9120/FAA Part 145), and coordinating communication across teams.

This position will support and manage their time between Quality Management Systems and Import/Export Compliance, both within the Quality department. Key responsibilities for each are listed below.

Pay Rate Range: $30.00/hour to $35.00/hour;
The rate may be negotiable based on experience, education, geographic location, and other factors.

Quality Document Control and Compliance Assistant (Imports/Exports) responsibilities include:

• Managing office processes, maintaining confidential records, and supporting quality standards (AS9110, AS9120, FAA Part 145 standards)
• Administer and maintain electronic and paper records for FAA and airline regulatory compliance.
• Prepare documentation packets, and archival of policies, and repair manuals.
• Track distribution, updates, and archival of policies, repair manuals, and regulatory documents.
• Serve as point of contact for managers, technicians, and external partners (e.g., other company business entities).
• Coordinate communication across teams domestically and internationally.
• Support workflow process for document reviews, approvals, retention, and destruction.
• Assist in audit preparation and response for regulatory or customer requirements.
• Maintain accurate files for material requests and engineering changes.
• Train and assist staff on document control procedures.
• Coordinate the completion of external customer surveys.

• Provide clerical and organizational support to ensure information is distributed in a timely manner.
• Manage correspondence, organize electronic files, prepare reports, and serve as a communication point for internal teams, other company locations, and external clients.
• Maintain excel files, or databases, and performing general office duties to support management and staff.
• Manage and update information for all product classification and material composition requests received from customer service, repair administrators, customers, and carriers.
• Collaborate with both internal and external customers (i.e., CSRs, RAs, OEMs, freight forwarders, etc.) to obtain information associated with import/export compliance (e.g., supplier, COO, ECCN, HTS, Schedule B, COO, material composition/breakdown, etc.)
• Monitor status of information requests and consistently send reminders to the OEMs for all open requests.
• Review electronic files received from our customs broker (Golden Globe), rename and organize.
• Review electronic invoices from Fed Ex, UPS, and DHL to identify any imports and exports that have been cleared by these carriers.
• Initiate requests to appropriate carriers to receive import and export documents (per regulatory requirements) on clearances made on the company’s behalf.

Qualifications:

• 2+ years relevant experience in aviation, repair station, or regulatory environment.
• Advanced MS Office and document management system proficiency.
• Knowledge of FAA/Part 145 requirements and quality system documentation.
• Strong organizational, multitasking, and communication skills.
• Attention to detail, reliability, and ability to work independently or as part of a team.
• Knowledge of Incoterms®, HTS Codes, ECCN, and tariff classifications preferred.

If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, feel free to contact me at Step

Equal Opportunity Employer / Veterans / Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program,…